HR/Payroll Administrator

Employer: The Plantation at Ponte Vedra Beach

Position: Human Resources/Payroll Administrator

Status: Full-Time, Salary Exempt

State: Florida

City: Ponte Vedra Beach

Job Summary The Plantation at Ponte Vedra Beach is seeking a Human Resources/Payroll Administrator to manage daily administrative tasks, ensuring HR and Payroll operations run smoothly. Partnering with the HR Director, you will be responsible for payroll processing and compensation administration as well as assisting with systems administration, recruiting, reporting and compliance. Essential Job Functions

• Act as the primary point of contact for employees
• Ensure compliance with I-9 and E-Verify
• Handle onboarding and offboarding processes, including documentation, background checks, and exit processing.
• Administer benefits and support HR audits to ensure compliance with applicable employment laws
• End-to-end payroll processing
• Administer pay programs including base pay, merit increases, referral bonuses, service charges and gratuities
• Coordinate with managers, benefit providers, broker of record and legal counsel when needed
• Respond to payroll and time off inquiries and resolve discrepancies
• Partner with Accounting to support reporting
• Maintain HRIS/Payroll System
• Confidential at all times
• Assist with onboarding and employee engagement
• Administer benefits programs
• Ensure compliance with I-9 and E-Verify

Tools and Technology Used:

• MS Office – Word, Excel, PowerPoint
• Databases - Using a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information.
• Graphics - Working with pictures in graphics programs or other applications, including creating simple graphics, manipulating the appearance, and inserting graphics into other programs.
• Internet - Using a computer application to create, manipulate, edit, and show virtual slide presentations.
• Navigation - Using scroll bars, a mouse, and dialog boxes to work within the computer's operating system. Being able to access and switch between applications and files of interest.
• Presentations - Navigating the Internet to find information, including the ability to open and configure standard browsers; use searches, hypertext references, and transfer protocols; and send and retrieve electronic mail (e-mail).
• Spreadsheets - Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.
• Word Processing - Using a computer application to type text, insert pictures, format, edit, print, save, and retrieve word processing documents
• Photocopier, Scanner, Personal Computer

Essential Duties

• First contact for employees.
• Process, verify, and maintain personnel-related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Record data for each employee, including information such as addresses, earnings, absences, amount of paid/unpaid time off, supervisory reports on performance, and dates of and reasons for terminations.
• Explain company policies, benefits, and procedures to employees or job applicants.
• Assist in administering employee benefit programs and worker's compensation plans.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
• Prepare and set up for new employee orientations, open enrollment and employee engagement activities.
• Gather records from other departments or employees.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Compile and prepare reports and documents pertaining to personnel activities.
• Interview job applicants to obtain and verify information used to screen and evaluate them.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.
• Inform job applicants of their acceptance or rejection of employment.
• Select applicants meeting specified job requirements and refer them to hiring personnel.
• Post of job vacancies and screen applicants to notify internal departments

Key Competencies:

• Teamwork and collaboration
• Outstanding customer service/customer service-oriented
• Time management and organizational skills; multitasker
• Problem-solving and attention to detail
• Integrity and professionalism

Qualifications:

• Bachelor’s degree in human resources, business administration or related field
• 1-4 years of experience in an HR or administrative role, preferred
• Proficiency in MS Office (Word, Excel, PowerPoint)
• System Experience (web-based, third-party such as SAP, BambooHR, ADP or Paycor/Paycom, preferred
• Office-based work experience
• Basic knowledge of employment law, PR and HR best practices

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to stand the for long periods of time. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; stoop; bend and sit. , The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. While performing the duties of this position, the employee could be exposed to sharp objects, slippery floors, smoke, steam, high temperatures, humidity, and extreme cold. The employee regularly comes into contact with others and the noise level in the work environment is usually low to moderate in nature in an office environment with frequent travel to a variety of locations on our campus..

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The Plantation at Ponte Vedra Beach supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. The Plantation at Ponte Vedra Beach is a Drug Free Workplace.