Human Resource Assistant - 1st Shift

Position Overview

Reporting to the HR Generalist, the HR Assistant is responsible for delivering essential administrative and clerical support to HR staff and executives. The primary focus of this role is on executing onboarding procedures, meticulously managing all HR records (both digital and physical), and ensuring smooth general office operations.

Qualifications

Qualified candidates will have an A.A.S degree in HR Administration or related program. Preferred candidates will also have 1-3 years working in an administrative capacity with experience in an HR department highly desirable. Other combinations of education and experience will be considered.

Knowledge and Experience

• Proven ability to handle sensitive and confidential information with discretion and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Human Resources Information Systems (HRIS), preferably ADP
• Exceptional organizational and time-management skills, with a strong attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to interact with all levels of the organization professionally.
• Ability to work independently and as part of a team in a fast-paced environment.

Accountabilities and Essential Functions

The job duties listed below are the fundamental job duties of this position. Failure to perform any one of these duties would substantially alter the nature of the position.

• New Hire Onboarding- Administer, schedule and coordinate processes and activities from point of offer through pre-employment and first week, such as scheduling drug tests, background checks, HRIS requirements, new hire orientation and week one check-ins.
• HR Administration- Maintain records in HRIS related to processes such as status changes, time & attendance, and new hire benefit enrollment. Provide requested reports to authorized managers and update HR KPI dashboards.
• Office Administration- Provide guest management at the front desk, assist with scheduling, postings, event planning, filing and other general office administration tasks.

Marginal Functions

• Seek and perform alternate, productive tasks to keep busy during unexpected down time
• Perform other duties as assigned or requested

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Personal Protective Equipment

All equipment listed below is required when in production areas and is provided by the company unless otherwise specified:

• Eye protection
• Safety shoes
• Other PPE required depending on tasks performed

Tools/Equipment Used

• Computer and other standard office equipment

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The usual and customary methods of performing the job functions require using fingers to type, handle objects, tools and controls. Generally, the job requires 85% sitting. The employee is regularly required to talk and hear to communicate with others. Incumbent is required to have visual acuity to perform activities such as viewing a computer terminal, analyzing data, etc. The noise and temperature are commensurate with a typical office environment.