Human Resource Associate

• Facilitating the recruitment and onboarding process; conducting civil service hiring pools, processing certification dispositions, creating job vacancies in STARS and NYCAPS and job postings for internal and external publication, extending job offers, providing new hire packages, collecting onboarding paperwork and submitting the paperwork to the HR Leadership for administrative review and vetting approval, and coordinating start dates.

• Processing and managing personnel transactions including, but not limited to hires, promotions, transfers, leaves, separations, etc. Preparing appropriate forms, memos, and communication in accordance with personnel transactions. Following up to ensure vacancies were completed correctly and updates made.

• Liaising between employees, managers, units, as well as agencies to clarify and coordinate

• personnel transactions. Responding to personnel requests and inquiries.

• Providing updates on personnel transactions/positions/vacancies as requested.

• Communicating current or foreseeable personnel discrepancies and concerns to supervision.

• Maintaining the accuracy of personnel records, ensuring personnel files are complete and filed accordingly, as well as following up on missing documents. Conducting electronic and paper audits of personnel data for reconciliation.

• Drafting personnel correspondence/instructions/proposals/manuals/guides by conducting research and in-depth analysis.

• Coordinating and conducting exit interview sessions for employees leaving the agency