Human Resource Executive Recruiter

Job Description:

Key Responsibilities

1. Recruitment & Talent Sourcing

• Source, screen, and shortlist candidates for various IT roles through LinkedIn, social media, and other recruitment channels.
• Coordinate and schedule interviews, ensuring smooth communication between candidates and hiring managers throughout the process.
• Build and maintain a strong candidate pipeline to support ongoing and future hiring needs.
• Regularly update the recruitment tracker and report progress to the management team.

2. Onboarding & Documentation

• Prepare offer letters, appointment letters, and joining kits for selected candidates.
• Collect, verify, and securely store all necessary employee documents during the onboarding process.
• Conduct or support induction and orientation sessions for new hires to ensure smooth integration into the company.

3. Employee Lifecycle & Administration

• Manage HR documentation throughout the employee lifecycle, including confirmation letters, appraisal/increment letters, warning letters, and relieving letters.
• Maintain and update accurate employee records within the HR management system.
• Support payroll preparation by collating attendance data, leave records, and other relevant information.
• Manage exit processes, including clearance documentation and full & final (F&F) settlements.

4. General HR Operations & Coordination

• Assist in the implementation of HR policies, procedures, and best practices.
• Coordinate with recruitment agencies, vendors, and external partners as required.
• Support employee engagement activities, events, and initiatives to maintain a positive work environment.
• Handle day-to-day administrative tasks related to HR operations and documentation.

Roles & Responsibilities:

• Manage the entire recruitment cycle — from understanding hiring needs and creating job postings to sourcing, screening, and coordinating interviews.
• Collaborate closely with internal teams and hiring managers to ensure a smooth and timely hiring process.
• Handle all onboarding formalities, including offer letters, documentation, and induction for new hires.
• Maintain and update accurate employee records and ensure proper documentation throughout the employee lifecycle.
• Support HR operations such as attendance tracking, leave management, payroll coordination, and policy communication.
• Assist in preparing and issuing HR letters — offer, appointment, confirmation, appraisal, transfer, warning, and relieving letters.
• Coordinate exit formalities, including clearance, documentation, and full & final settlements.
• Foster effective communication between HR and employees, addressing queries and supporting engagement activities.
• Work with vendors and external recruitment partners when required to meet workforce needs.
• Ensure compliance with company policies, confidentiality standards, and labour regulations.

Soft Skills Requirements

Must-Have Skills

• Proven experience in IT recruitment and a strong understanding of the end-to-end hiring process.
• Comprehensive knowledge of HR documentation and employee lifecycle management.
• Excellent verbal and written communication skills in English.
• Proficiency in MS Office (Word, Excel, Outlook) and familiarity with applicant tracking systems (ATS) or other HR software tools.
• Strong organizational and multitasking skills with a keen eye for detail.
• Ability to work independently, manage sensitive information confidentially, and handle multiple tasks simultaneously.

Good-to-Have Skills

• Previous experience working in an IT services or software development company.
• Familiarity with payroll coordination and HR analytics/reporting.
• Hands-on experience organizing or supporting employee engagement initiatives.
• Basic knowledge of HRMS/HRIS platforms, automation tools, and digital onboarding systems.