Human Resource/Payroll Specialist

Job Title: Human Resources Payroll Specialist

Department: Human Resources

Reports To: Human Resource Manager

FLSA Status: Non-exempt, Full Time

Salary Range: Grade 06

Approved By: Human Resources

Approved/Revised Date: 3/2/2026, 3/7/2022, 11/9/2020

SUMMARY: The Human Resources Payroll Specialist works with the HR Manager and Human Resource Generalist to develop and execute practices that provide an employee-oriented, high-performance culture; emphasizing empowerment, quality, productivity, accountability, and the recruitment and ongoing development of a superior workforce. This position requires complete confidentiality of employee information and predominantly focuses on payroll and benefits administration, while also being cross trained on all human resource functions. You can expect to work in a fast-paced and professional environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties as assigned.

• Provide full-cycle ADP payroll support within the Human Resources Department. Responsible for payroll processing and reconciliation, including payments related to payroll, payroll database, accumulated leave records, Federal and State withholding tax reporting, and quarterly and year-end reports. Process bi-weekly and off-cycle ADP payrolls (i.e. bonus payroll at end of year). Maintain ADP system for proper reporting, especially benefits system.
• Ensure efficient and accurate payroll and benefit administration procedures reflecting industry best practices and hold related third parties to the highest service expectation.
• Gather, enter, and upload payroll master data, including employee benefit deductions for each payroll to be processed.
• Process 401k and FSA contributions to third-party vendors.
• Prepare Annual Payroll Data Census File for year-end benefit calculations and audits.
• Perform system updates and maintenance on ADP payroll system (i.e. new hires, terminations, payroll tracking, employee pay/personal data, reports, supervisor changes, etc.)
• Educate and support supervisors in usage of ADP payroll system, using reporting tools to identify errors and taking corrective actions to avoid errant paychecks.
• Prepare payroll general ledger reports for accounting supervisor, PTO accrual report for Controller, and various other reports pertaining to payroll issues.
• Responsible for completion of monthly and annual Department of Labor reports.
• Responsible for completion of monthly LOPFI (police and fireman pension) reports.
• Serves as primary backup to the HR Generalist.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Previous ADP payroll experience preferred.
• Understanding and application of generally accepted accounting principles
• Must be able to handle multiple projects simultaneously
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or government regulations
• Ability to effectively present information and respond to questions from managements, co-workers, customer’s, and general public
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

EDUCATION and/or EXPERIENCE: Three to five years current experience and operating knowledge of payroll - ADP Workforce Now. Bachelor’s degree desired or equivalent combination of education and experience. Must be proficient with Outlook, Microsoft Word, and Excel (critical).

LANGUAGE SKILLS: Ability to read, analyze, and interpret general technical procedures or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, employees, property owners, and the public.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, divide, and compute percentages in all units of measure, using whole numbers, common fractions, and decimals. Ability to recognize and explain variances between numbers.

REASONING ABILITY: Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written or oral form.

CERTIFICATES, LICENSES, REGISTRATIONS: Requires a valid Arkansas driver’s license and clean driving record with proof of liability insurance.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to twenty-five pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet. The temperature is normally moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL: No.

WORK FROM HOME: No.