Human Resources & Administration

Job description for the position of Admin Secretary cum HR

Secretary and Office Administrative Duties:

• Answering calls, taking messages and handling correspondence.

• Maintaining diaries and arranging appointments.

• Typing, preparing and collating reports.

• Scanning & Filing

• Organising and servicing meetings (producing agendas and taking minutes).

• Managing databases.

• Implementing new procedures and administrative systems.Job description for the position of Admin Secretary cum HR

Secretary and Office Administrative Duties:

· Answering calls, taking messages and handling correspondence.

· Maintaining diaries and arranging appointments.

· Typing, preparing and collating reports.

· Scanning & Filing

· Organising and servicing meetings (producing agendas and taking minutes).

· Managing databases.

· Implementing new procedures and administrative systems.

· Liaising with relevant organisations and clients.

· Coordinating mail-shots and similar publicity tasks.

· Logging or processing bills or expenses.

· Acting as a receptionist and/or meeting and greeting clients.

· Preparing the project quotations invoices and follow- up for payment collection.

· Dealing with the clients, authorities, suppliers for any the company requirements.

· Supervising the office boy for the cleanliness of the company.

· Supervising the drivers and office boy for the cleanliness of the mangers and company cars as well monitoring the company car mileages.

Human Resources Duties:

· Assist with day to day operations of the HR functions and duties.

· Provide clerical and administrative.

· Compile and update employee records (hard and soft copies).

· Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.).

· Deal with employee requests regarding human resources issues, rules, and regulations.

· Assist in payroll preparation by providing relevant data (attendance, absences, bonus, leaves, etc.).

· Communicate with public services when necessary.

· Properly handle complaints and grievance procedures.

· Coordinate communication with candidates and schedule interviews.

· Conduct initial orientation to newly hired employees.

· Assist our recruiters to source candidates and update our database.

· Follow up with the employees for them weekly time sheet.

· Shortlisting the appropriate CV`S for the requested job profile.

· Get job description and job application for the new candidates filled and signed before technical interview.

· Reporting to the managers if there any unusual practice happing and company or any miss using of company properties by the staff.

Job Types: Full-time, Permanent

Nationality: Philippines

Annual Vacation: One month paid vacation after 12th month for the first year and after 11 month for the next years.

Day Off: Saturday and Sunday

Experience: 4-6 years

Location: Business Bay,Bay Square Dubai

Job Type: Full-time