Human Resources Administrative Assistant

The Administrative Assistant – HR, Recruitment, Payroll & Benefits provides comprehensive administrative support across human resources, recruitment, payroll, and benefits functions. This role handles sensitive and confidential employee information and supports daily HR operations while ensuring accuracy, compliance, and professionalism. The ideal candidate is highly organized, detail-oriented, and trusted to manage confidential data with discretion.

Key Responsibilities

Human Resources Support

• Maintain and update employee personnel files with strict confidentiality
• Assist with employee action form tracking, onboarding and offboarding documentation and system updates
• Support HR compliance initiatives, audits, and reporting
• Respond to routine employee inquiries or route them appropriately

Recruitment Support

• Assist with job postings, applicant tracking, and interview scheduling
• Coordinate candidate communications and support hiring managers
• Prepare recruitment documentation and reports
• Maintain confidential applicant and hiring records
• Assist with employee onboarding (scheduling) and retention efforts.

Payroll Support

• Assist with timekeeping verification, and payroll documentation
• Support payroll processing deadlines and respond to basic payroll inquiries
• Maintain confidentiality of employee compensation and payroll records

Benefits Administration Support

• Assist with benefits enrollment, changes, and record maintenance
• Coordinate benefits documentation with vendors and carriers
• Support annual open enrollment and benefits communications

Administrative & General Duties

• Prepare correspondence, reports, and spreadsheets
• Schedule meetings and maintain HR calendars
• Maintain organized electronic and physical filing systems
• Maintain phone directory
• Ensure compliance with data privacy and confidentiality policies
• Assist with invoices and coding receipts
• Perform other administrative duties as assigned

Confidentiality & Compliance

• Handle sensitive employee and organizational information with discretion
• Adhere to all confidentiality, data protection, and privacy standards
• Ensure compliance with federal, state, and local employment regulations

Qualifications

Required

• High school diploma or equivalent (Associate’s degree preferred)
• Previous administrative experience, preferably in HR, recruitment, payroll, or benefits
• Strong organizational and time-management skills
• High level of discretion, integrity, and professionalism
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills

Preferred

• Experience with HRIS, payroll, or applicant tracking systems
• Experience with Paycom is a plus
• Knowledge of HR, recruitment, payroll, and benefits processes
• Experience handling confidential and sensitive information

Key Competencies

• Attention to detail and accuracy
• Confidentiality and trustworthiness
• Organizational and multitasking abilities
• Dependability and professionalism
• Effective communication skills

Work Environment

• Office-based
• Regular handling of confidential documents and electronic records

Why Choose Us?

We offer a competitive salary plus a Comprehensive Wellness Package

• Health Insurance: Medical, Dental, and Vison
• 401(k): Up to 4% Match
• Generous Paid Time Off and 7 Paid Holidays
• Bonuses: Referral, Shift Differentials, and Yearly Bonuses
• STD, LTD, Life, and AD&D Insurance
• Medical Center Discounts: Enjoy savings up to 40% at our Medical Center and Dental Offices
• Professional Development Opportunities
• Other Benefits: EAP, Meal Discounts, and Employee Recognition Programs

Who We Are:

Join the team at St. Barnabas Health System, one of Pennsylvania’s largest and most trusted healthcare organizations with a legacy of excellence since 1900. Built on a mission to provide exceptional care to aging adults regardless of financial status, St. Barnabas combines compassion with quality in everything we do. As a valued member of our team, you’ll be part of a growing organization with locations across Allegheny, Butler, and Beaver counties. Be proud of where you work—at St. Barnabas, our commitment to excellence is reflected in the outstanding care we deliver and the state-of-the-art facilities we maintain. Make a difference with a company that truly stands out!

Equal Opportunity Employer:

St. Barnabas Health System is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, sex, age, disability, genetic information, marital status, citizenship status, sexual orientation or affectional preference, or gender identity or expression, protected veteran status, or any other characteristic protected by law.