Human Resources and Accounting Coordinator

The Human Resources & Accounting Coordinator supports multi-property resort operations by providing hands-on administrative and operational support across Human Resources, Payroll, and Accounting functions. This role ensures accurate employee records, timely payroll processing, compliance across multiple locations, and consistent HR practices while supporting a guest-centric hospitality culture. The ideal candidate thrives in a fast-paced, seasonal, and multi-entity environment and demonstrates exceptional attention to detail, confidentiality, and service excellence.

Key Responsibilities

Human Resources (Multi-Property Support)

• Coordinate onboarding and offboarding for employees across multiple resort locations, including new hire documentation, I-9 verification, background checks, and system access
• Maintain accurate and confidential personnel files for multiple legal entities and properties in HRIS and physical files
• Support recruiting efforts for seasonal, hourly, and management roles by posting positions, coordinating interviews, and communicating with candidates and hiring managers
• Assist with benefits administration across properties, including eligibility tracking, enrollment support, and employee communications
• Track timekeeping, PTO, leaves of absence, and attendance in compliance with company policy and state-specific regulations
• Support consistent application of HR policies, employee handbook acknowledgements, and compliance documentation
• Assist with employee relations documentation, disciplinary tracking, and performance review coordination
• Coordinate employee recognition programs and all staff events
• Serve as a point of contact for employee questions while delivering a hospitality-driven, service-oriented experience

Payroll & Accounting (Multi-Entity Coordination)

• Coordinate payroll changes, including new hires, terminations, promotions, rate changes, and deductions across entities
• Support accounts receivable processing, including creation and collections of invoices; review of folios, banquet checks, and consumption sheets
• Assist with payroll reconciliations, labor reports, and general ledger entries by location
• Support month-end close activities, audits, and compliance reporting for multiple properties
• Assist with year-end processes, including W-2s, 1099s, and benefits reporting

Administrative & Cross-Functional Support

• Act as a liaison between property leadership, home office HR/Finance, payroll providers, and benefit vendors
• Maintain calendars, deadlines, and compliance tracking across multiple resort locations
• Assist with HRIS, payroll system implementations, upgrades, and data integrity initiatives
• Support special projects related to labor management, compliance, and operational efficiencies, home office projects
• Provide consistent communication and documentation standards across properties
• Participate in operational tasks as business levels warrant or as needed

Qualifications

Required

• Associate’s or Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field (or equivalent hospitality experience)
• 2–4 years of experience in HR, payroll, accounting, or a hybrid support role, preferably in hospitality or multi-location operations
• Working knowledge of payroll processes, timekeeping systems, and basic accounting principles
• Proficiency with HRIS and payroll platforms (ADP or similar strongly preferred)
• Strong organizational skills with the ability to manage multiple properties and deadlines
• High level of discretion and professionalism

Preferred

• Experience supporting multi-entity payroll and accounting structures
• Knowledge of wage-and-hour laws, tip reporting, and seasonal employment regulations
• Experience in resort, hotel, or service-driven environments
• Exposure to audits, labor reporting, and compliance reviews

Skills & Competencies

• Hospitality-first mindset with strong internal customer service skills
• Exceptional attention to detail and follow-through
• Ability to prioritize in a fast-paced, high-volume environment
• Strong communication and collaboration skills across locations
• Adaptability to seasonal staffing fluctuations and operational demands

Working Environment

• Office-based with regular interaction with on-site and remote resort leadership
• May require travel between resort properties and flexibility during payroll cycles, peak seasons, and audits

What We Offer

• Competitive compensation and benefits package.
• Career development and training opportunities.
• A collaborative, supportive work environment.
• The chance to make a meaningful impact at a growing company.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Pay: $17.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person