Human Resources and Admin

Duties and Responsibilities

• Handle employment advertising, job applications, interviews, and reference checks.
• Provide orientation for new employees and those with status changes.
• Enroll, update, and terminate personnel records, payroll information, and system access.
• Explain benefits packages and administer applications, plan changes, and terminations.
• Prepare and manage employee timesheets and calculate work hours.
• Manage employee vacation and holiday balances.
• Prepare and distribute paycheck stubs and W-2 forms.
• Administer FMLA and workers’ compensation processes.
• Update the organizational chart, personnel changes, and job descriptions.
• Prepare, record, and file employee evaluations.
• Process work visas and assist with the transition of employees from Japan.
• Provide personnel counseling and assist in resolving labor issues.
• File and store corporate documents and contracts securely.
• Prepare and update logs, reports, charts, and personnel records.
• Manage company vehicles, gas cards, vehicle logs, and related records.
• Manage and assign employee lockers and keys.
• Check the post office box and distribute mail accordingly.
• Manage license and certificate deadlines for employees and suppliers.
• Renew corporate documents, including annual reports, meeting minutes, DS-156, patents, etc.
• Renew corporate licenses and permits (e.g., business license, establishment, sanitary permits).
• Renew business-related contracts (e.g., insurance, copier lease, phone/internet, facility lease).
• Ensure compliance with employee guidelines, regulations, and company policies.
• Communicate and distribute company announcements and memorandums.
• Procure and manage office supplies, business cards, uniforms, name tags, etc.
• Handle employee complaints and report or escalate them in a timely and appropriate manner.
• Handle arbitration, labor disputes, and legal claims.
• Attend meetings and training sessions to stay updated on job-related knowledge.
• Provide general administrative support and perform other duties as assigned by superiors.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person