Human Resources and Bookkeeping

Description:

Summary

This role is an integral part of our financial team, performing Human Resources functions for a growing organization. The objective of the financial aspect of this position is to ensure that Buffalo Mountain Market’s financial practices conform to generally accepted accounting principles while providing financial information to the general manager, board of directors, and management. The Human Resources part of this role performs the administrative tasks to maintain a compliant and employee-supportive workplace. This role works with the leadership team to foster a collaborative work environment.

Reporting Relationships

Human Resources and Bookkeeping reports to the General Manager.

Pay Level VI: $22.00 - $26.00

Responsibilities

Financial

Note we work with a bookkeeping service for Accounts Payables, acount reconciliations and other related tasks.

Reporting

• Work with General Manager (GM) and our bookkeeping service to prepare monthly financial statements by the agreed-upon time.
• Monitor deviations from the budget and inform the GM.
• Work with the GM to prepare annual capital, operating, and cash flow budgets by the agreed-upon deadline.
• Maintain ongoing relationships with lending institutions and provide requested information in a timely manner.
• Weekly, monthly, quarterly, and annual Sales Report using analysis tools provided.
• Provide information to CoMetrics in the correct form by the deadline to allow comparison of NCG financials.

Audit

• Responsible for maintaining necessary reporting schedules and documentation to provide the auditor with material for annual review or audit
• Maintain all financial records in accordance with audit standards and accepted accounting principles.

Cash Handling

• Record and collect bad checks.
• Reconcile and request payment for house charges, organization accounts, vouchers, and coupons.
• Oversee the uploading of daily receipts from sales.
• Upload and reconcile the sales journal.
• Handle credit card processing oversight.

Human Resources

Recruitment & Hiring

• Work with department managers to determine qualifications for open positions.
• Collaborate with department managers to develop practical interview questions and establish fair interview practices.
• Screen applicants and check references upon request by managers.
• Conduct onboarding sessions for new employees and orient them to the employee handbook. Process all paperwork (W-4, I-9, etc.); work with department managers on the proper flow of paperwork in all hiring, training, development, and termination of employees.
• Ensure that job descriptions for all store positions are accurate and up-to-date.

Evaluations

• Oversee evaluations for all employees and ensure timely review of evaluation results with employees and their supervisors.
• Make improvements to evaluation forms and the system as needed.
• Keep records of evaluations for personnel files.

Staff Education & Development

• Ensure adequate staff training and provide opportunities for professional development.
• Collaborate with the GM to develop staff training programs.
• Work with the management to foster a collaborative work environment.

Personnel Oversite

• Maintain personnel files for all employees.
• Ensure that up-to-date information is maintained regarding employee details, emergency contacts, addresses, phone numbers, status, store seniority, and birthdays in the Paylocity payroll database.
• Administer the bi-weekly payroll process and expense reimbursement
• Advise on the updating of the Employee Handbook as needed
• Handle accident reports for workers' compensation.
• Handle all unemployment claims.
• Furnish information regarding employees to authorized sources.
• Listen to and advise on personnel issues and their resolution.

Benefits Management

• Maintain records on employee 401 (k) plans, unemployment claims, vacation, and personal benefits.
• Handle all enrollments for the store's employee benefit plans, including reviewing and explaining plan documents, as well as ongoing administration.
• Research and make recommendations on new or alternative benefits as the organization grows. Assist General Manager in annual review and evaluation of storewide coverages (workers’ comp, liability, etc.).

Other Responsibilities

• Help plan quarterly all-staff meetings, as they are an opportunity to foster teamwork and keep staff informed.
• Perform other tasks as assigned by the General Manager.

Requirements:

Required Experience

• A working understanding of financial management concepts
• Experience with QuickBooks and payroll systems, especially Paylocity
• Experience working in an HR capacity
• Excellent communication, customer service, and interpersonal skills
• Ability to handle sensitive information confidentially and professionally

Highly Desired Skills

• Managing people with a collaborative leadership mindset
• Working with a Board of Directors
• Experience working in retail
• Understanding of benefits administration
• Embraces cooperative structure