Human Resources Assistant

SUMMARY: The Human Resources Assistant is responsible for facilitating all key HR functions and processes at all business locations. The Human Resources Assistant will have oversight of personnel files, assist in the hiring process, maintenance of training and policy manuals, separations, onboarding of new employees, addressing employee human resources issues, and assisting with exit interviews and employee exit procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Leverage existing and new resources (job boards, social media, etc.) to identify and source talent using best practices, agency tools, and methodologies.
• Review and analyze resumes in search for the candidates who best qualify for open positions.
• Conduct phone screening/regular interviews using standard techniques.
• Work with and advise management on hiring decisions.
• Send out, complete, and scan all new hire paperwork for new employees.
• Facilitate employee new hire training.
• Assist with issuing Forms 1095 to employees annually by the due date.
• Assist with the terminations process.
• Facilitate and document the 6-month and annual performance review process.
• Track and maintain data on the maintenance of TrueNorth’s fleet of vehicles.
• Assist with the upkeep and maintenance of the staff training manual, benefits guide, and personnel policies.
• Orient new employees by providing staff training manuals, reviewing company policies, gathering withholding and other payroll information, and explaining and obtaining signatures for benefits programs.
• Assist with the I9/E-Verify process and background check screening process.
• Assist in the administration of administrative HR functions, including creating offer letters, completing verification of employment, maintaining I-9 records, recruiting, discipline, and new hire processes.
• Maintain personnel files in compliance with applicable legal requirements and with total confidentiality, including preparing new employee files, filing papers and documents, auditing files for completeness, and moving terminated employee files to storage and eventual destruction.
• Prepare internal and external correspondence.
• Strictly enforce the privacy and confidentiality of employees and limit requests for information about such employees in accordance with policies.
• Keep employee records up to date by processing employee status changes in a timely fashion.
• Record new hires, transfers, terminations, changes in job classifications, and pay increases in the appropriate database(s).
• Conduct exit interviews as required.
• Maintain applicant resumes as required by agency policies.
• Answer employee requests and questions.
• Assist with managing annual open enrollment meetings each year.
• Make recommendations for changes to manuals, guides, and policies in accordance with new and/or changing legal requirements.
• Maintain regular and consistent attendance and punctuality.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: There are no supervisory responsibilities with this position.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proven ability to work effectively in a dynamic, fast-paced, multi-tasking environment.
• Ability to effectively use technology supporting TrueNorth HR functions, including Microsoft Word, Microsoft Excel, Windows File System, Google, Financial Edge, Paycor, E-Verify, and Employee Navigator.
• Strong oral and written communication skills.
• Ability to maintain confidentiality.
• Considerable ability to exercise independent judgment and initiative in analyzing problems and recommending appropriate solutions.
• Ability to work alone on a broad variety of projects.
• Familiarity with and the ability to complete the Form-I9.
• Familiarity with FLSA and related state and federal regulations.
• Considerable ability to establish and maintain effective working relationships with administrators, employees, and community agencies.
• Considerable ability to explain policies and procedures to employees and community members.
• Ability to exercise discretion and judgment to make independent decisions when working with other organizations in the community.
• Basic understanding of the 1095 process.
• Excellent organizational skills.

EDUCATION and/or EXPERIENCE: An associate’s degree in the field of business, human resources, or an equivalent combination of education and experience is preferred.

WORK ENVIRONMENT?

The work environment described here is representative of the conditions an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The primary work location is 6308 S. Warner Avenue, Fremont, MI 49412, and this position is not remote. While the office is based in Newaygo County, TrueNorth provides services at various locations throughout the state of Michigan, and occasional travel to other statewide sites may be required.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person