Human Resources Assistant

The Administrative Assistant for Human Resources provides comprehensive administrative support to the HR department, ensuring efficient operations and assisting with HR processes such as recruitment, onboarding, employee records management, compliance, and background checks. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The selected candidate must successfully pass all required background checks prior to employment.

Key Responsibilities

• Administrative Support:

  • Manage calendars, schedule meetings, and coordinate HR-related events.
  • Prepare and maintain HR documents, reports, and presentations.
  • Handle incoming calls, emails, and correspondence related to HR matters.

• Recruitment & Onboarding:

  • Assist with posting job openings and screening resumes.
  • Schedule interviews and communicate with candidates.
  • Support onboarding activities, including preparing new hire packets and conducting Orientation training for new hires.

• Employee Records & Compliance:

  • Maintain accurate and up-to-date employee files and HR databases.
  • Ensure compliance with company policies and legal requirements.
  • Assist with audits and reporting as needed.

• Background Checks & Credentialing:

  • Conduct and process background checks for new hires and employees.
  • Ensure compliance with OMH (Office of Mental Health), OPWDD (Office for People With Developmental Disabilities), and CHKRS requirements.
  • Track and maintain documentation for regulatory and credentialing standards.

• HR Projects & Initiatives:

  • Support HR programs such as training, employee engagement, and wellness initiatives.
  • Help organize company events and recognition programs.

Qualifications

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in HR or Business Administration preferred.
• Experience: 3-5 years of administrative experience; HR experience is a plus, also working with DD/I population is needed.
• Skills:
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in MS Office Suite and HRIS systems.
  • Ability to maintain confidentiality and handle sensitive information.

Core Competencies

• Attention to detail
• Customer service orientation
• Problem-solving and adaptability
• Team collaboration