Human Resources Assistant

TITLE: Human Resources Assistant

CLASSIFICATION: Clerical

HIRING SPECIFICATIONS

Minimum Qualifications:

• Education: High School Diploma, HiSET, or GED
• Work Experience: Three years of administrative support experience
• Licensure or Certification: N/A

Skills, Knowledge, and Abilities:

• Excellent customer service skills.
• Effective written and oral communication and presentation techniques.
• Demonstrates courtesy, tact, and sound judgment in handling sensitive or confidential situations.
• Ability to prioritize tasks, manage time effectively, and proven ability to meet deadlines.
• Attention to detail and accuracy.
• Ability to collaborate effectively within a team.
• Proficient with Microsoft Office Suite or related software.
• Maintain confidentiality.
• Attend work on a prompt and regular basis.
• Maintain satisfactory and harmonious working relationships with the public, students, and other employees.

JOB SUMMARY

The Human Resources Assistant provides administrative and clerical support to the Human Resources Department to ensure efficient daily operations. This role supports recruitment, onboarding, personnel records, compliance, and employee communications while maintaining confidentiality and professionalism. The HR Assistant serves as a first point of contact for employees and applicants and ensures consistent application of HR procedures and timelines. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the District.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Assist with the hiring process by posting vacancies, scheduling interviews, and verifying credentials.
• Manage new employee onboarding, including collection of all employment paperwork, tracking pre-employment requirements, processing paperwork, and providing timely communication to new hires.
• Maintain accurate and confidential personnel files in HRIS in accordance with district policy and legal requirements.
• Serve as a point of contact for employees by responding to routine HR inquiries and directing complex issues to the appropriate staff.
• Coordinate and manage ongoing projects under the direction of department leadership.
• Compile and integrate data from multiple sources, including department-specific systems, to produce professional reports, documents, and presentations.
• Assist with data entry and record retention requirements.
• Other duties, as assigned.

DEPARTMENT: Human Resources

REPORTS TO: Human Resources Manager

HIGHEST LEVEL SUPERVISED: N/A
BARGAINING GROUP: N/A

FLSA STATUS: Non-Exempt

CALENDAR: 12 Months / 8 hour day

PHYSICAL REQUIREMENTS:

Constant: Inside working conditions

Frequent: Standing, Walking, Sitting, Telephone, Computer

Occasional: Bending/Stooping, Reaching/Pushing/Pulling, Climbing stairs, Driving, Lifting (20 lbs) 25 feet, Outside, Extremes of temperature/humidity.

The Des Moines Independent Community School District does not discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions, concerns or a complaint related to this policy, please contact Carol Wynn-Green, 2100 Fleur Drive, Des Moines, IA 50321; phone: 515-242-7709; email: carol.wynngreen@dmschools.org. Complaints can also be directed to the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, IA 50319-1004, (515) 281-4121, or Region VII Office for Civil Rights, Citigroup Center 500 W. Madison Street, Suite 1475 Chicago, IL 60661-4544.

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.

Approved By: MLK

Date: 5/7/2026