Human Resources Assistant

ESSENTIAL DUTIES/RESPONSIBILITIES:

Provides administrative support to the Human Resources Manager/Team on personnel matters, benefits administration, onboarding new staff, and conducting payroll processing.

• Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience.
• Handle all administrative tasks for onboarding and new-hire orientations including data entry in human resources information systems (HRIS) and audits for accuracy and compliance.
• Conducts new hire orientation, which includes creation of employee files, verification of legal documentation, and online background checks.
• Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters.
• Be the primary administrator for bi-weekly payroll processing in ADP Which includes preparing/acquiring paperwork required to place employee in the payroll system.
• Performs customer service functions by answering employee requests and questions.
• Files papers and documents into appropriate employee files.
• Assists with training, orientating, and enrolling new employees in company benefits.
• Participates in the coordination and communication of the employee benefits programs, including open enrollment. Reviews open enrollment forms for accuracy.
• Administers a system of employee service records and other personnel records
• Prepares/Acquires paperwork required to place employee in the payroll system.
• Keeps employee records up-to-date by processing employee status changes in a timely manner.
• Processes personnel action forms (uniforms, benefits, payroll) and assures proper approvals; disseminates approved forms.
• Reconciles benefit statements as well as other invoices.
• Assist with employee events such as holiday meals, employee appreciation, etc.
• Updates HR spreadsheets with employee change requests and processes paperwork.
• Reviews vendor bills for accuracy and reconciles with payroll deductions. Codes appropriately for A/P.
• Other duties as assigned.
• Comply with all federal, state, and local laws applicable to position and employment generally.
• Comply with all company policies, procedures, and expectations to the benefit of the organization and co-workers.
• Productively and positively contribute to the company’s goal of maintaining a safe, healthy, productive, and enjoyable workplace.

JOB REQUIREMENTS:

Education/Experience: Any combination equivalent to education and experience that provides the required skill and knowledge. Typical qualifications would be equivalent to:

• High School Diploma is required.
• Previous experience working in human resources and administering payroll.
• Two to four years’ experience working in an office as an administrative assistant, customer service representative, or human resources.
• ADP Payroll Experience is a plus!

KNOWLEDGE:

Practical office experience, customer service, employee relations, human resources administration, including methods and techniques used in recruitment and selection, training, benefits, and payroll; Computer, especially Microsoft office (Excel.) All company policies and procedures.

SKILLS:

Accurate typing and 10-Key (by touch)

Detail oriented and very organized

Capable of multi-tasking

Customer service oriented

Previous experience with excel and other Microsoft products.

PHYSICAL REQUIREMENTS:

Bending down to get into files.

Walking up and down stairs.

Lifting up to 50 lbs. occasionally

Sitting for long periods of time.

REPORTS TO: HR Manager

FLSA STATUS: Non-Exempt

HOURS OF WORK:

This position is not a remote position, it is located at the corporate office in Springfield, Missouri.

This position should plan to work 8:00 am to 5:00 pm, with one hour lunch break, but must be flexible in order to service employees.