Human Resources Assistant

Human Resources Assistant

The Human Resources Assistant is responsible for the assistance to the HR Manager regarding operations of the Human Resources Department.

Key Responsibilities

• Prepare new hire paperwork.
• Create files for new employees, scan them, and upload them to Paychex.
• File and audit employees’ records.
• Track employee’s licenses, trainings, Health Screenings, TB tests, etc.
• Complete I-9
• Contacting references and performing background checks on applicants.
• Posting job openings, screening resumes, and scheduling interviews.
• Conduct Onboarding and Orientation days for new hires.
• Prepare monthly Health Disparity Report.
• Send Birthday Celebration emails.
• Create new users in the server, KIPU and Paychex.
• Create name badges.
• Process Driving records for new hires.
• Track Performance Evaluations.
• Any additional duties as assigned by Human Resources Manager

Pre Requisite Qualifications

Following are the qualifications required to perform the essential functions of this position.

• Proficiency in Microsoft Office, especially Excel, Adobe PDF and Outlook (Required)
• Knowledgeable of employment/labor laws and regulations.
• At least 1 of year experience in Human Resources
• Strong attention to detail and organizational skills
• A genuine enthusiasm for working with people
• Comfortable using office software and HR systems.
• Ability to handle sensitive information with discretion and professionalism.
• Ability to communicate clearly and address problems or issues in a collaborative manner

Core Competencies

• Ability to use paychex system to assist HR Manager
• Ability to research labor laws and provide accurate information to HR Manager.
• Ability to maintain a tracking system for employee requirements such as licensing days, TB test and first aid / CPR renewal dates, annual reviews and other state and regulation requirements for employees

Job Type: Full-time

Pay: $50,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have at least 1 year of experience in Human Resources?
• What is your level of proficiency with Microsoft Excel, Adobe PDF, and Outlook?

Education:

• Associate (Preferred)

Ability to Commute:

• Thousand Oaks, CA 91360 (Required)

Work Location: In person