Human Resources Assistant

Description:

Are you a detail-driven, people-focused administrative professional? If so, the Illinois Heartland Library System (IHLS) would love to meet you!

IHLS is seeking a part-time Human Resources Assistant to support our HR team and help us serve our member libraries across central and southern Illinois. Whether coordinating onboarding, maintaining accurate records, or helping employees navigate benefits, your work will directly support the staff who keep library services strong in our communities.

This is a part-time position scheduled for an 18-hour work week, split between three days, Monday through Friday at our Edwardsville location. One hybrid remote workday is available. This is not a fully remote position. The starting pay range is $19.86 to $24.82 per hour.

Summary

The HR Assistant provides essential administrative and clerical support to the HR department while maintaining strict confidentiality. This role assists with new hire paperwork, interview scheduling, HRIS updates, data entry, file maintenance, and basic benefits and payroll support. The HR Assistant smooths HR processes, supports employee inquiries, and contributes to a positive employee experience.

Essential Duties and Responsibilities

• Maintain confidentiality in all HR matters.
• Post job openings, track applicants, schedule interviews, and coordinate onboarding.
• Conduct background checks and manage drug screenings, physicals, and E-Verify submissions.
• Manage digital and physical personnel files and perform other routine HR administrative tasks and communications.
• Provide benefits support, including open enrollment activities.
• Maintain HR supplies.
• Support planning for staff events and employee engagement initiatives.
• Assist with ad-hoc HR projects and general duties as assigned.

Requirements:

Education and Experience

• Associate degree in a related field or a minimum of four years of administrative experience.
• At least one year of HR experience is preferred.
• HRIS experience preferred; Paylocity experience is a plus.
• Valid driver’s license or ability to travel as needed.

Knowledge, Skills, and Abilities

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and build effective working relationships.
• Strong customer service mindset and a positive, professional attitude.
• Ability to prioritize work, manage time effectively, and work independently.
• Knowledge of administrative procedures, record management, and office systems.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

Working Conditions

• Work is typically performed in an office environment.
• Hybrid remote work is available for Illinois residents only, with supervisor approval and adherence to company policy.

Physical Requirements

• Primarily sedentary work with occasional standing, walking, kneeling, or lifting up to 20 pounds.
• Visual acuity required for preparing and analyzing data, transcribing, reading, and accuracy-focused tasks.

Benefits

IHLS offers a comprehensive part-time benefits package that includes paid time off, dental and vision insurance and employer-paid life insurance with additional coverage available.

Our company culture values work-life balance. IHLS has proudly earned a St. Louis Post-Dispatch Top Workplace designation for 2022, 2023, 2024, and 2025!

You are welcome here! IHLS provides equal opportunities to all regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history) and any other characteristics protected by law. Employment is contingent upon IHLS Board approval and successful completion of a background check and drug screen.

If you require assistance or accommodation to apply, contact IHLS Human Resources at hr@illinoisheartland.org.