Human Resources Assistant (Bilingual)

Kansas City, United States

Department: Human Resources

Reports to: Human Resources Generalist

FLSA Status: Non-Exempt

Supervises: 0

Schedule: Monday-Friday 8:30am-5pm

Summary: The Human Resources Assistant provides essential administrative support to the HR department, ensuring smooth HR operations through accurate record-keeping, scheduling, and clerical duties.

Essential duties and responsibilities:

Recruitment, Onboarding, and Offboarding:

Prepare and register background checks for prospective employees as needed.
Prepare employee ID badges.
Request proximity cards from the maintenance department for new hires.
Provide support in preparation for onboarding and offboarding processes, ensuring proper documentation and procedures are followed.
Support the preparation of separation paperwork.

Record Keeping and Reporting:

Maintain accurate, up-to-date, and confidential employee files and HR documentation.
Conduct periodic audits of HR files to ensure proper documentation is filed and compliant with organizational policies and legal requirements.
Organize, scan, and maintain both current and past employee records in accordance with retention policies.
Help maintain the GCI HRIS system by updating employee data and troubleshooting as necessary.

Customer Service:

Respond to frequently asked questions from applicants and employees regarding standard HR policies, and hiring processes.
Assist employees in understanding HR policies and procedures and help maintain the employee handbook.

Other Responsibilities:

Act as a backup for the HR Coordinator and receptionist as required.
Participate in HR department meetings and other organizational meetings as requested.
Provide translation services during meetings or virtual events, as needed.
Perform other duties as assigned.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Required/Preferred:

3-5 years of administrative experience required or an Associate’s Degree in HR or a related field preferred.
Bilingual in English/Spanish preferred.
Excellent organizational skills are required.
Familiarity with ATS, HRIS, or HRMS software is preferred
Basic knowledge of labor laws is required.
Strong communication and interpersonal skills are required.
Strong Microsoft Office Suite skills including Word and Excel are required.
The ability to maintain confidentiality is required.
The ability to use applicable computer systems, printers, copy/scanner machines, and filing systems is required.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Prolonged periods of sitting at a desk.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This position also requires regular talking and hearing. Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material, and the ability to adjust focus. In addition, the position requires distance, color, peripheral, and depth perception vision abilities. The position requires the individual to meet multiple demands from several people and interact with other staff. The employee is required to stand, walk, use hands to handle or feel, and reach with hands and arms. This job requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Equal Opportunity Employer

GCI is committed to a policy of equal opportunity for all employees and applicants for employment without regard to race, religion, color, creed, ancestry, age, sex, gender, national origin, marital status, pregnancy, citizenship, disability, genetic information, veteran status, service member status or any other category protected by federal, state or local law. Preventing discrimination is the responsibility of every employee in the way employees treat and interact with one another. Therefore, GCI expects all work relations to be business-like and professional, free of bias, prejudice, harassment and/or discrimination.

GCI's policy of Equal Opportunity extends to all conditions of employment including, but not limited to, recruitment, hiring, placement, training, compensation, discipline, transfers, separation, layoff, recall, leave of absence and promotion. GCI will not tolerate any discrimination in the workplace, and it is expected that any employee who believes they have been subjected to any practice that appears to be inconsistent with this policy will contact Human Resources. Improper interference with the ability of GCI's employees to perform their expected job duties is not tolerated.

GCI encourages reporting of incidents or concerns regarding discrimination to the Director of Human Resources, so that prompt and constructive action can be taken. There will be no retaliation or adverse action against an employee for raising an issue or complaint pursuant to this policy. The report will be investigated to determine what, if any, responsive action is necessary and appropriate. Any employee found responsible for an inappropriate or discriminatory act will be subject to disciplinary action, up to and including separation.

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