Human Resources Assistant - Illinois Office

Mission Statement: Inspired the Franciscan Values of compassion, dignity and respect, we support individuals with diverse and unique abilities to achieve their highest quality of life, person growth and spiritual awareness.

Summary: Supervised by the Director of HR and under the direction of the Illinois HR Generalist, the Human Resources Assistant for our Illinois Office serves as a contact for employees and leaders fielding general Human Resource related questions and needs. The HR Assistant is responsible for supporting the HR Generalist by providing support with various HR functions including but not limited to: talent acquisition, benefits, training and development, event support, data entry, drafting communications, running reports, maintaining equipment and keeping supplies stocked.

Required Competencies:

• Understanding of and adherence to all St. Coletta of WI policies and procedures
• Demonstrates adherence to St. Coletta’s Code of Conduct, Franciscan and Business Values at all times.
• Ability to use Microsoft Office Suites, HRIS and other computer programs.
• Ability to maintain strict confidentiality.
• Capable of working independently with minimal direction
• Demonstrates excellent written and verbal communication skills.
• Ability to establish and expertly manage positive professional and interpersonal relationships with all members of the organization and external stakeholders.
• Demonstrates excellent problem-solving and creative-thinking skills.
• Demonstrates excellent organizational skills and ability to manage multiple projects while meeting deadlines.
• Ability to research solutions or information regarding technical issues.
• Ability to learn and support new and quickly-changing technologies.
• Basic knowledge of employee benefit provisions and regulations and employment laws and regulations with a desire to increase this knowledge.

Essential Duties and Responsibilities:

• Maintains Human Resource Information System (HRIS) including, but not limited to, onboarding new hires, processing employee transitions, and updating all necessary HRIS modules.
• Assists in recruitment efforts for all positions in Illinois.
• Administers and supervises applicant’s reading test per State regulations.
• Conducts new hire reference, background and Motor Vehicle Record (MVR) checks as required by organizational and State regulations.
• Assists with notifying leaders regarding training needs and scheduling, tracking training compliance as courses are completed. Ensuring all employees are in compliance with organizational, State and Federal regulation training requirements.
• Prepares and distributes training aids such as instructional materials, handouts evaluation forms and visual aids.
• Conducts annual background and Motor Vehicle Record (MVR) checks as required by organizational and State regulations.
• Completes employment and wage verifications.
• Answers employee questions and responds to employee requests.
• Provide reporting from HRIS data as requested with strict adherence to confidentiality considerations.
• Assists in the development and implementation of policies.
• Participates in organizational committees and meetings as appropriate.
• Participates in developing department goals and objectives.
• Supports the strategic planning process and may assist in developing the initiatives to achieve the overall mission and vision of the organization.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Associate’s degree in Human Resource Management or related field. One year of HR experience or an equivalent combination of education and experience. Bachelor’s degree in Human Resource Management and prior experience with an HRIS database preferred.

Language Skills: Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence. Ability to effectively present information one-on-one and in front of groups.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to analyze and interpret data.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written and oral form. Ability to identify and resolve complex problems in a timely manner. Ability to gather and analyze information.

Computer Skills: Ability to use Microsoft Office Suite, HRIS and other computer programs.

Certificates, Licenses, Registrations: A valid driver's license with a past driving record that meets the standards set forth by the organization and valid vehicle insurance is required. Ability to complete and maintain all required training in accordance with organizational, State, and Federal regulations. PHR certification preferred.

Driving Requirements: This position requires that an employee is able to drive for work purposes.

Other Skills and Abilities: Ability to maintain confidentiality, prioritize and plan work activities, use time efficiently, demonstrate accuracy and thoroughness, and deal with frequent change, delays or unexpected events. Strong project management, interpersonal, and creative problem-solving skills. .

Other Qualifications: Experience in the Human Services industry preferred.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Salary Description

$19.00 - $21.00 per hour

Part-time

Monday - Friday, 20 hours per week