Human Resources Assistant (onsite)

Location: Newtown, CT

Newtown Savings Bank is seeking a motivated, detail-oriented professional to assist our fast-paced HR team as a Human Resources Assistant. This position is responsible for providing day-to-day support to the Human Resources team. Primary duties will include: assistance with recruiting, assistance with payroll administration, employee communications, A/P processing, filing, and other administrative duties associated with the HR department. This is an onsite opportunity at our corporate office in Newtown, CT. This role has a remote option of one day per week.

PRIMARY RESPONSIBILITIES

Employment/Employee Relations Activities:

• Assisting with recruiting events and career fairs.
• Scheduling of interviews for internal and external candidates
• Assist with recruiting for entry level and Summer Employees.
• Maintaining recruiting files (both electronic and paper).
• Assisting with recruiting tasks to include postings, screening candidates, HR interviews, background screens, collecting candidate summary sheets, and preparing all pre-interview tasks (distribution of behavioral interview guides, coordination of interviews, pre-employment assessments).
• Assisting with employee announcements. This will include internal postings, new hire announcements, internal transfers and promotions, and others as assigned.
• Assembling orientation package for new hires and create employee folder.
• Ensuring that the new hire department onboarding forms are distributed to the hiring manager well in advance of the start date.
• Assisting with the Employee Recognition program.
• Assisting with the annual bank wide employee activities, which include but are not limited to annual employee dinner and annual employee picnic.
• Coordinating all new hire activities with the hiring manager/department. Ensure a smooth transition into the workforce. Follow up with new hires at critical points in the onboarding process.

Payroll/HRIS Activities/Compliance/Benefits Administration:

• Assist with maintaining employee files and record retention
• Assist with various monthly reporting
• updating the bank wide organization charts as needed.
• Assisting with audit requests and FDICIA tasks.
• Employee cards (get well, congratulations, sympathy)
• HRIS Backup
• Payroll secondary audit report “checker” (FDICIA)
• Assist with new hire benefit tasks and process enrollments/terminations on the carriers’ websites
• Assist with monthly billing of benefit invoices and entering into AP system for payment by established due dates
• Assist with Wellness activities and communications which will include Be Well/Walker Tracker
• Filing
• In addition, train as a payroll back up to the Manager of Compensation and Benefits. Within 3 months of employment, it is expected that this position will begin to mentor under the Manager of Compensation and Benefits and eventually the main payroll processor.

Learning & Development Activities:

• Assist with learning management system administration and reporting
• Assist with tuition reimbursement processes
• Assist with the production of training materials.
• Assist with performance management system administration and reporting
• Assist as needed with various administrative tasks to support the Learning & Development team

POSITION REQUIREMENTS:

• Bachelor’s degree in Human Resources and a minimum of 1-2 years of HR experience, internship experience considered, or absent a degree 4 to 6 years of experience in a Human Resources related field.
• Advanced levels of experience in MS Word, Excel, PowerPoint and Publisher is a must. Must demonstrate strong keyboard skills.
• Due to the very sensitive nature of the information that this position has access to; the candidate MUST be able to maintain confidentiality at all times. The successful candidate will be asked to execute a zero-tolerance confidentiality agreement.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Any physical demands or work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Full time employees also receive a complete benefit package including a generous 401(k), medical benefits, paid time off, and short and long term disability programs.

Newtown Savings Bank is an equal opportunity employer and complies with affirmative action programs for qualified veterans and individuals with disabilities. Newtown Savings Bank shall not discriminate against any employee or applicant for employment based on race, color, religion, gender, age, marital status, national origin/ancestry, sexual orientation, gender identity, disability status, protected veteran status, or any other legally protected status.