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Human Resources Coordinator
Tamiami, United States
Job Summary
Performs varied administrative and general assistance duties in support of Division operations. Work involves preparing and processing varied administrative documents such as payroll, budget, purchasing, etc.; preparing a variety of operational documents, forms, reports, records, and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files.
Essential Functions
This position on the Human Resources team will be responsible for the following:
- Responds to telephone calls, e-mails, and other inquiries regarding assigned programs. Assists employees and the public with questions, information, and complaints. Maintains office area to include bulletin boards and employment posting books, as appropriate.
- Provides technical support to the County’s employment operations. Receives, reviews and processes Human Resources related documents; maintains automated and manual files and records in accordance with County policy, public records laws and statutes.
- Prepares and processes new hire documents, forms and records.
- Reviews, validates, and processes all changes to the electronic personnel record according to policies, including personnel and/or payroll change notices; posts changes and/or adjustments to master files such as new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases/decreases, deduction changes, leave bank requests, approvals, and replenishments, garnishment deductions, etc.
- Reviews forms for accuracy of pay calculations, position assignments, pay grade data, vacancies and type of action to be performed; Provides records of all personnel action transactions to payroll and maintains file copies; verifies accuracy of data entered and corrects when appropriate; utilizes word processing, spreadsheet, database, personnel management, e-mail, Internet, or other computer program software.
- Verifies employment status with federal, state and local agencies as required by law.
- Explains policies, procedures and regulations; directs inquiries to business unit or staff member as appropriate regarding questions on employee relations, compensation, employment, payroll and other human resources issues.
- Processes public records request of personnel records requests in accordance with Chapter 119 Florida Statutes, including processing applicable charges.
- Receives various forms, reports, correspondence, e-mail messages, policies, procedures, handbooks, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
- Responds to requests for information and aids employees, supervisory personnel, or other individuals in the County, regarding personnel/payroll issues, paychecks, vacation/sick leave, leave bank inquiries, policies, procedures, general complaints, HR programs, forms, or other issues. Responds to routine questions or inquiries; initiates problem resolutions.
- Communicates with division directors, managers, supervisors, and employees as needed to coordinate work activities, review the status of work, exchange information, or resolve problems. Performs general clerical work in support of daily office operations; receives, dates and distributes incoming mail; prepares outgoing mail; establishes and maintains division files and records; reviews and processes a variety of internal and external reports, forms, invoices, review of division expenditures and revenues, and related documents. May serve as backup for procurement and purchasing activities.
- Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, including the use of word processing, spreadsheet, database, or other system software.
Minimum Qualifications
- High school diploma or GED required.
- Two (2) years of related experience.
- Fingerprinting required.
Supplemental information
- Salary offers above the minimum of the pay grade may be considered based on qualifications.
- Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.
- This job posting is not intended to be all-inclusive list of responsibilities, skills or working conditions associated with the position.
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