Human Resources Coordinator

The HR Coordinator provides administrative and operational support to the Human Resources department. This role ensures smooth day-to-day HR processes, assists with employee relations, recruitment, onboarding, benefits administration, and helps maintain compliance with company policies and labor regulations. The HR Coordinator serves as a key point of contact for employees and supports the HR Director/Manager in executing HR initiatives.

Responsibilities and Duties:

Recruitment/New Hire Process

· Provide administrative support to the HR department, including data entry, file management, and general office duties

· Maintain and update employee files and HR databases to ensure accuracy and completeness of information

· Assist with the recruitment and onboarding process, including conducting background checks, scheduling interviews, and preparing new hire paperwork

· Conduct hiring process via docusign

· Communicate with employees and provide information on on boarding process and docusign, HR policies and procedures, as needed.

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· Preparing new employee files and assembling packets and applications.

· Responsible for collecting two proofs of ID for a criminal background check.

· Run DPS-Computerized Criminal History Verification for pre-employment use only.

· Ensuring background; OIG, Employability, Social Security, Criminal and reference checks are completed before hired.

· Must help a new attendant with filling out and understanding the attendant application.

· Make sure that all applications are properly filled out and contain all paperwork needed such as a job description, competency test, professional references, etc.

· Assist attendants who require education in training such as heavy lifting, Bloodborne pathogens, OSHA rules, etc.

· Serving as a point for all new employee questions.

Payroll

· Enter new employee payroll information to the payroll system for payroll processing.

· Answering payroll questions.

· Facilitating resolutions and maintain any payroll errors and corrections.

· Provide payroll voucher to attendants via mail, fax or email on monthly basis.

· Employment Verifications.

Record Maintenance

· Maintain current HR files and databases (Medius & Payroll system) up to date.

· Updating and maintaining employee’s employment/ payroll status, performance review (annually), disciplinary actions, and terminations.

· Performing file audits to ensure that all required employee documentation is collected and maintained

Administration

· Work closely with Human Resources Manager to ensure a smoothly run department.

· Responsible for handling office event calendar, such as holiday party, birthdays.

· Accept additional tasks as appointed by Administration.

Minimum Requirements

· High school diploma or equivalent required. Associate degree or certification from a business school or college education preferred

· Three (3) years of Primary Health Care Human Resource experience.

· Not have been convicted of a felony or misdemeanor listed Chapter 99 (relating to Criminal Convictions Barring Facility Licensure).

Qualities of Competent

· Must be able to prioritize and plan work activities as to use time effectively.

· Must be organized, accurate, thorough and able to monitor work quality.

· Ability to express thoughts logically, in English, in both written and verbal form.

· Bilingual English/Spanish

· Computer literate demonstrative proficiency in typing and other office skills.

· Contains a well-mannered telephone etiquette.

Key Responsibilities

• Recruitment & Onboarding
• Assist with job postings, applicant tracking, and scheduling interviews.
• Coordinate onboarding activities, including preparing new hire paperwork, conducting orientations, and setting up employee records.
• Support background checks and reference verifications.
• Employee Records & Data Management
• Maintain accurate and up-to-date employee files (digital and physical).
• Update HR databases, systems, and reports with personnel information.
• Ensure compliance with recordkeeping and confidentiality standards.
• HR Administration & Support
• Assist with benefits enrollment and respond to employee benefit-related inquiries.
• Help administer HR policies and procedures.
• Prepare HR-related letters, reports, and documentation.
• Employee Relations & Engagement
• Serve as the first point of contact for routine HR questions.
• Support employee engagement programs, recognition initiatives, and internal communications.
• Assist with coordinating trainings, workshops, and HR events.
• Compliance & Reporting
• Ensure HR practices align with labor laws, regulations, and company policies.
• Generate HR metrics and assist with compliance audits.
• Support workplace safety and compliance programs.

Qualifications

• Education: Bachelor’s degree in Human Resources, Business Administration, or related field (preferred).
• Experience: 1–3 years of HR or administrative experience (internships or entry-level HR roles acceptable).
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint); experience with HRIS systems preferred.
• Knowledge: Basic understanding of HR practices, labor laws, and compliance requirements.

Key Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Problem-solving mindset and customer service orientation.

Work Environment

• Full-time, office-based or hybrid depending on company policy.
• Reports directly to the HR Manager

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person