Human Resources Coordinator

Job Title: Human Resources Coordinator
Compensation: $75,000 annually (Exempt)
Schedule: Full-Time, Monday–Friday, 8:00 AM–5:00 PM PST
Location: Hybrid – Escondido, CA
Status: Exempt

About Headlands ATS

Headlands Addiction Treatment Services (ATS) provides high-quality, patient-centered care in addiction medicine, mental health, and psychiatry. We partner with treatment programs nationwide, delivering clinical excellence and setting the standard for integrated behavioral healthcare.

At Headlands ATS, we’re a diverse team of innovative healthcare professionals dedicated to raising the standard of care for individuals in recovery. We believe in collaboration, compassion, and continuous growth—and we’re seeking forward-thinking professionals who are comfortable with challenges and inspired by meaningful work.

Position Summary

The Human Resources (HR) Coordinator is responsible for supporting the day-to-day functions of the HR department, including recruitment, onboarding, employee records management, compliance, and general HR administration. This position serves as a key point of contact for employees and applicants, ensuring HR processes are handled efficiently, confidentially, and in alignment with company policies and employment laws. The HR Coordinator plays a vital role in maintaining a positive workplace culture and supporting the organization’s human capital needs.

Key Responsibilities

Recruitment & Onboarding

• Coordinate full-cycle recruitment activities, including posting jobs, screening resumes, scheduling interviews, and conducting reference checks.
• Prepare offer letters and facilitate new hire onboarding, ensuring all required documentation is completed.
• Conduct employee orientation sessions to introduce company policies, culture, and procedures.

Employee Records & Compliance

• Maintain accurate and confidential employee files in accordance with state and federal employment regulations.
• Monitor compliance with mandatory training, certifications, and employment requirements (e.g., background checks, professional licenses).
• Assist with HR audits and ensure documentation aligns with company standards and legal requirements.

Benefits & HR Administration

• Support benefits administration, including enrollments, changes, and responding to employee inquiries.Maintain and update HRIS data; generate and distribute reports as requested by leadership.
• Track and support performance review processes and assist with policy updates.

Employee Relations & Engagement

• Assist with employee relations by documenting incidents, coordinating meetings, and ensuring consistent policy application.
• Coordinate employee engagement activities, recognition programs, and internal communications.
• Support offboarding processes, including conducting exit interviews and processing final documentation and benefits termination.

Other Duties

• Participate in special projects and other HR-related tasks as assigned by leadership.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field (required).
• SHRM-CP or SHRM-SCP certification (required).
• 6+ years of HR coordination or generalist experience, including payroll administration.
• Strong knowledge of HRIS and payroll software (e.g., ADP, Paycom, or similar).
• Excellent communication, confidentiality, and organizational skills.
• Working knowledge of multi-state labor laws and employment practices.
• Proficient in Google Workspace or Microsoft Office Suite.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Life Insurance
• Pet Insurance
• Paid time off
• Vision insurance

Work Environment & Hours

This is a full-time, hybrid position based in Escondido, CA.

Standard work hours are Monday–Friday, 8:00 AM–5:00 PM PST.
**Occasional after-hours meetings or training sessions may be required to support HR operations.

Note: This job description outlines key responsibilities and qualifications. Additional duties may be assigned based on organizational needs.

Job Type: Full-time

Pay: $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Escondido, CA 92025