Human Resources Coordinator

About Datascan

Datascan is a technology company whose mission is to help businesses make better inventory decisions one scan at a time. Through the provision of configurable software, fit-for-purpose scanning hardware, and access to real-time data, Datascan is the cost effective, high value option for retailers looking to take advantage of the accuracy, efficiency, and flexibility of our industry-leading inventory solutions.

We operate using several key drivers for success which include -

• Establishing lasting, collaborative client relationships that consistently exceed expectations,
• Continually striving for excellence through innovation, technical expertise, industry knowledge and a relentless commitment to client care,
• Being easy to do business with, in all that we do,
• Attracting, developing, and retaining passionate, talented people in a culture of empowerment that inspires, challenges, and recognizes the contribution of every member of the Datascan team.

Backed by private equity and with over 50 years of experience serving retailers, Datascan is the global leader in providing technology-led inventory counting solutions to world class retailers in over 42 countries.

Position Summary

The Human Resources Coordinator provides essential administrative support to the Human Resources department, ensuring efficient daily operations and a positive employee experience. This role is responsible for maintaining accurate employee records, managing file organization, and supporting HR communications across the organization. The HR Coordinator assists with HRIS data entry and updates, helps coordinate employee engagement initiatives and events, and supports various HR programs and processes. Serving as an administrative backbone for the HR team, this position contributes to a well-organized, responsive, and compliant HR function. (This is not a generalist role – strictly administrative).

Duties and Responsibilities

• Support the HR department with all administrative related responsibilities.
• Heavy HRIS use – data entry, reports building and generation, records update, etc. (intermediate to advanced working know of Paycom or similar HRIS system highly preferred).
• PowerPoint document preparation. Prepares/modifies documents including correspondence, reports, presentations, and emails. Takes meeting minutes and publishes to appropriate audience.
• Maintain internal social media platform, Engage. Post HR related information to Engage and internal TV monitors.
• Facilitates new hire orientation, builds employee files, and ensures all appropriate documents are e-filed.
• Serves as payroll processor back up. Run bi-weekly payroll as needed in HRIS system of record (currently Paycom).
• Support clients remotely primarily via Teams and be camera ready for all interactions.
• Support administrative duties for the HR team while maintaining the highest level of confidentiality.
• Respond to employee HR and benefits related inquiries submitted via all HR channels. Escalate as needed.
• Lead and/or support company events like volunteering, team building, and social gatherings. These events may be outside of our office locations.
• Processes mail and take ownership of the HR inbox to review, address, and route mail to the appropriate SME.
• Collaborate with HR team members on executing HR goals.
• Special projects as assigned.

Experience/Qualifications/Requirements

• High school diploma or GED required. Associates degree or higher preferred.
• 3+ years of previous related experience supporting a fast-paced HR department.
• Strong HRIS knowledge; Paycom strongly preferred.
• Strong organizational and time management skills. Excellent interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams, Engage).
• Elevated written and oral communication skills.
• Detail oriented and keen attention to accuracy. Ability to analyze and be solution oriented. Must be self-driven and takes initiative. Creativity.
• Ability to maintain confidentiality and handle sensitive information.
• Must have reliable internet connectivity.
• Team player.

Work Ownership & Representation

Employees are hired based on their individual qualifications, including education, experience, and demonstrated ability to perform the responsibilities of the role. As such, the duties and responsibilities assigned to the employee must be performed by the employee themselves. Under no circumstances may work be subcontracted, delegated, or otherwise assigned to a third party without prior written authorization from the company.

Full Time/Part Time

Full time (40 hours per week).

Exempt/Non-Exempt

Non-Exempt (i.e. hourly)

Work Location and Hours

• This position is 80% remote and 20% onsite. Our current primary office location is in Irving, TX.
• Ability to support during regular daytime business hours with flexibility to occasionally support during non-business hours as needed.

Physical Requirements

Work will be done primarily seated. Ability to walk around and move items up to 15 pounds as required when in the office. This role requires long periods of viewing a computer screen, working on a keyboard, and talking to various individuals.

Core Values

All qualifies applicants must embody the characteristics outlined in our Core Values –

• Ownership - We care, are accountable, and persevere.
  • We take responsibility. We don’t wait - We are empowered to act.
  • At Datascan, Details matter!
• Collaboration – We are team-oriented, easy to work with, and open.
  • We work together, ask how we can help, and celebrate as a team.
  • At Datascan, Different perspectives matter!
• Execution with Excellence – We are focused, relentless, and dedicated.
  • We have a vision. We know what we want to achieve. We have the right people for the job. We question the status quo and embrace change.
  • At Datascan, We measure what matters!
• Solution- Oriented – We see solutions, not just problems. We have a positive attitude. We innovate.
  • We ask the right question, focus on results, and welcome change.
  • At Datascan, Doing what it takes to get the job done matters!
• Do What’s Right – We make good decisions, act with integrity, and have respect.
  • We behave in a way that does the right thing for our company, our people, and our customers.
  • At Datascan, Doing the right thing matters!