Human Resources Coordinator

POSITION SUMMARY:

The Human Resources Coordinator is responsible for maintaining the reception and common areas while providing Human Resources and administrative team support.

KEY POSITION ACCOUNTABILITIES:

• Serve as the first point of contact for visitors, answers incoming calls, distributes daily mail, and provides general front office support while maintaining a professional and organized reception area.
• Assist hiring managers throughout the recruiting process, including reviewing resumes, scheduling phone screens and interviews.
• Coordinate onboarding and conduct pre-employment background checks, drug screens, health assessments, and previous employment verifications.
• Performs online employment authorization verifications and I-9s using E-Verify.
• Facilitate full-cycle onboarding by preparing and collecting new-hire documentation, conducting New Hire Orientation, and ensuring onboarding tasks are completed in a timely manner.
• Add and maintain employee records within the HRIS system, HR drive and employee files, ensuring accuracy of employee information and onboarding documentation.
• Provide HRIS support and troubleshooting assistance relating to recruiting, onboarding, and employee records.
• Runs reports via HR systems and creates new report as needed.
• Audits and updates employee records and files to ensure compliance with HR and government regulations.
• Prepare safety reports, track safety meeting attendance and test completion, and maintain accurate records and logs.
• Administer the Safety Incentive Program by updating employee points, verifying invoices and assisting with award redemptions.
• Coordinate annual uniform distribution and maintain accurate records.
• Plan, organize, and execute company events in collaboration with the HR team.
• Provide administrative and project support for the HR Department and other departments as needed.
• Performs other duties as assigned.

SKILLS AND CERTIFICATIONS:

• Resourceful and proactive in resolving issues.
• Professional in both behavior and appearance.
• Operates with discretion with company and employee data, maintains high level of confidentiality.
• Excellent interpersonal and customer service skills.
• Effective communication, including writing, speaking, and active listening.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, etc.)
• Strong attention to detail with a high level of accuracy.
• Ability to multi-task and manage time effectively to meet deadlines.
• Proven ability to work effectively and positively with diverse groups, cultures and individuals, including basic conflict resolution skills.
• Punctual with strong attendance record. Regular in-office attendance required to support front desk duties and collaborates with internal teams and departments.
• Ability to identify and recommend opportunities for process improvement and efficiencies not just to HR processes but company wide.

MINIMUM EDUCATION:

High School Diploma

MINIMUM EXPERIENCE:

A minimum of 2 years’ experience in an administrative field, preferably in a Human Resources. Previous experience using HRIS strongly preferred.

PHYSICAL REQUIREMENTS:

• Regular and reliable attendance in office is required.
• Ability to sit for extended periods while managing multiple tasks simultaneously.
• Sufficient visual acuity to perform work tasks accurately.
• Exert up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or up to 5 pounds constantly to move objects.

This position is located on site in Houston, Texas. No relocation available at this time. Please note, we are not accepting inquiries or candidates from third-party agencies at this time.