Human Resources Coordinator

Human Resources Coordinator

Location: Administration

Pay Grade: 111 ($25.00 to $27.00 an hour)

FLSA Status: Non - Exempt (29 hours per week)

JOB SUMMARY

• Supports the administrative needs of the Director of Human Resources, Leadership Team, and all staff, including scheduling and confirming appointments, preparing correspondence, maintaining records, copying/scanning documents, and responding to inquiries.
• Maintains schedules for HR training and HR events across all library locations.
• Produces and manages documents and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting information and data.
• Assists employees with HR-related inquiries, directs requests as appropriate, and provides excellent customer service to internal and external customers.
• Maintains confidential files, records, and documentation in compliance with organizational policies and procedures.
• Assists with recruitment and onboarding activities, including posting job openings, scheduling interviews, processing new hire documentation, coordinating background screenings, and maintaining employee records.
• Collaborates with Director of Human Resources and library locations on new hire processing, announcements, job descriptions, recruitment strategies, interviewing candidates, and related staffing functions.
• Responsible for salaried and hourly staffing support through onboarding and retention efforts aligned with organizational staffing strategies.
• Facilitates employee orientation, training coordination, and general staff support activities.
• Serves as a liaison between employees and site leadership as needed to support communication and workplace resolution.
• Utilizes HRIS, timekeeping systems, and other office systems to update records, maintain databases, benefits and support administrative processes.
• Manages special projects related to workforce management, strategic planning, and quarterly/monthly people data reporting.
• Coordinates meetings, travel arrangements, training sessions, and special events such as staff meetings, employee recognition activities, and organizational events.
• Prepares reports and compiles information for leadership and departmental use.
• Creates PowerPoints, dashboards, excel spreadsheets, flyers and/or brochures in support of HR events. metrics or activities
• Supports compliance with applicable federal, state, and local employment laws and regulations, including EEO, AA, FMLA, ADA, unemployment insurance administration, and worker’s compensation.
• Maintains positive working relationships with staff, community partners, and internal departments.
• Contributes to team efforts by accomplishing related duties and special projects as assigned.
• Performs other job-related duties as necessary.

• 2 to 3 years of relevant full-cycle Human Resources or administrative experience preferred.
• Demonstrated proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint required.
• Experience with HRIS and timekeeping systems, preferred.
• Must possess excellent oral and written communication, presentation, follow-up, and stakeholder management skills.
• Must be highly organized, attentive to detail, analytical, and team oriented.
• Ability to work under pressure and meet tight deadlines with minimal supervision.
• Ability to develop and maintain strong cross-functional working relationships.
• Ability to work effectively with diverse individuals and groups in a professional environment.
• Knowledge and understanding of federal and state employment laws and HR compliance requirements are preferred.

• Proven strength for problem solving and strong analytical skills.
• Strong communication skills (both written and oral).
• Ability to be proactive, resourceful, highly organized and able to manage multiple projects and adjust priorities as necessary.
• Ability to work effectively and cooperatively with a diverse group of people on a daily basis with a strong service orientation.
• Ability to work with minimal supervision in a flexible environment.
• Skills that emphasize teamwork, communication, ethics, trust and patience.
• Enjoys being involved in all aspects of making the organization successful.