Human Resources Coordinator (HR Supervisor)

We are looking for a highly organized and proactive HR & Administration Executive to join our team. The ideal candidate will have strong experience in HR operations, government documentation, compliance, and general administration across UAE and GCC regions.

Key Responsibilities

HR & Employee Management

• Handle employee employment visa processing (new, renewal, cancellation)
• Manage visit visas for UAE & KSA
• Maintain and update employee personnel records
• Prepare HR letters (Job Offer, Salary Certificates, Salary Transfer, Warning, Termination, etc.)
• Assist employees with grievance handling in coordination with Operations Managers
• Support staff bank account opening
• Provide HR and administrative support across departments
• Assist E-Commerce department during peak busy season

Government & Compliance

• Manage Trade License and Establishment Card renewals
• Maintain company legal documents (Trade License, Establishment Card, MOA, MOL, Owner documents)
• Coordinate attendance documentation for GCC (Oman & KSA)
• Liaise with auditors across UAE & GCC

Administration & Operations

• Handle Annual Maintenance Contracts (Cleaning, Civil Defence, Fire Alarm & Fire Fighting, HVAC, Pest Control, EMICOOL, ISTA)
• Coordinate with telecommunication providers (Du & Etisalat)
• Manage insurance policies (Medical, Vehicle, PAR, Marine – UAE & GCC)
• Oversee lease renewals for stores
• Ensure proper handling and custody of company stamps
• Maintain general office operations
• Centralized stationery procurement
• Support senior management as required
• Manage procurement

• Requirements
• Minimum 3–5 years of HR & Administration experience in UAE
• Strong knowledge of UAE labor laws and visa processes
• Experience handling GCC documentation is an advantage
• Excellent coordination and communication skills
• Highly organized with strong multitasking ability
• Proficient in MS Office

Job Type: Full-time

Pay: AED4,000.00 - AED4,500.00 per month