Human Resources Coordinator (Part-time)

Description:

About Us

Headquartered in Lexington, KY, Associations International (AI) is an award-winning, client-focused association management company serving both domestic and international associations. We partner with volunteer leaders to build extraordinary communities and bring our clients’ missions to life.

About the Role

The HR Coordinator provides essential administrative and operational support to the Human Resources department. This position is responsible for assisting with day-to-day HR processes including onboarding, benefit administration, payroll coordination, record keeping, and HR system management.

The HR Coordinator ensures accuracy and compliance across all HR functions while maintaining the highest level of confidentiality. This individual delivers exceptional service to employees and internal partners, helping to create a smooth and positive employee experience.

Essential Functions & Responsibilities

Payroll and Finance Coordination

• Assist with biweekly payroll processing, including monitoring timecard completion, time-off approvals, and review of payroll registers for accuracy.
• Collaborate with the Finance team to ensure accurate payroll funding, reporting, and reconciliation.
• Partner with HRIS to maintain compliance with state and local tax requirements and filings.
• Process HR-related invoices, such as benefit carrier payments, payroll vendor fees, and other HR service charges.

Employee Lifecycle Management

• Oversee all onboarding, offboarding, and employee change processes to ensure timely and accurate completion of paperwork, system updates, and communications.
• Maintain compliance with company and legal requirements throughout each stage of the employee lifecycle.

Compliance and Reporting

• Support timely completion and submission of annual HR filings, including benefits, payroll, and compliance-related reports.
• Partner with HRIS to monitor state and local tax compliance, ensuring appropriate filings and withholdings are maintained.

HRIS and Technical Support

• Serve as the first point of contact for employee inquiries related to the HRIS, benefits portal, and other HR platforms.
• Troubleshoot and resolve basic HRIS or system issues, escalating complex matters as appropriate.
• Support HRIS data accuracy through regular maintenance, audits, and report generation.

Records Management

• Maintain accurate and organized employee files and HR documentation, both digital and physical, in compliance with record retention policies.
• Support periodic audits to ensure data integrity and regulatory compliance.

Support for HR Projects & Initiatives

• Assist with HR projects, audits, and system enhancements that improve efficiency and employee service.
• Support employee engagement activities and events by coordinating logistics such as food orders, supplies, and setup. Partner with HR and department leaders to help create a welcoming and enjoyable environment for employees.

Requirements:

• An associate’s degree in human resources or related field, or equivalent relevant experience
• 2+ year of experience in human resources
• Previous customer service experience
• Previous experience providing administrative services to various departments and levels
• Proficiency with Microsoft Office products, especially Excel
• Previous experience with a membership-based organization is preferred
• Experience with HRIS systems is preferred

Why Join Associations International?

We hire driven, talented people who help our partner associations succeed. We value teamwork, creativity, and a supportive workplace culture.

• Flexibility: Hybrid and in-office flexibility
• Competitive Compensation: Based on skills and experience
• Culture: Recipient of the Best Places to Work in Kentucky award since 2012

Associations International is proud to be an equal opportunity employer. If you need support in applying, please contact our HR team at 859-226-4221.