Human Resources Manager

Catholic Charities of Shiawassee and Genesee Counties is a nonprofit organization committed to Providing Help and Creating Hope. We focus on strengthening family values, promoting healthy development, and enhancing the quality of life for individuals and families in our community. Join us in our mission to create hope and strengthen communities!

Note: Salary commensurate with experience.

GENERAL JOB DESCRIPTION

Plans and implements strategy for HR management and development (including recruitment and selection policy/practices, discipline, grievance, pay, training and development, morale and motivation, culture, and performance appraisals.

DUTIES AND RESPONSIBILITIES

• Identifies legal requirements and government reporting regulations affecting human resource functions and ensures policies, procedures, and reporting are in compliance.
• Recruits and assists with interviewing, assessing, and selecting candidates to fill vacant positions.
• Conducts new employee orientation to foster positive attitude toward company goals.
• Notifies IT/Facilities staff for the setting up of new staff with Agency login, key cards, security codes, copier access.
• Maintains records of benefits, personnel transactions such as hires, promotions, transfers, performance reviews, terminations, and employee statistics for government reporting.
• Advises management in appropriate resolution of employee relations issues.
• Responds to inquiries regarding policies, procedures, and programs.
• Administers performance review program to ensure effectiveness, compliance, and equity within organization.
• Administers salary administration program to ensure compliance and equity within organization.
• Administers benefit programs such as life, health, dental and disability insurances, retirement plans, paid time off, leave of absence, and employee assistance program.
• Manages employee accidents and prepares documentation for insurance carrier.
• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
• Establishes and maintains an employee database and maintains personnel files, benefits, staff medical files, grievances, and other hiring, training, and orientation documents.
• Manages issues where confidentiality and sensitivity are required, including grievance resolutions and any labor contract negotiations, and serves as the Agency’s liaison when applicable.
• Assists with development of Agency Policies and Procedures and Agency Personnel Policies in conjunction with funding sources and accreditation standards.
• Provides monthly/quarterly/annual update and reports to the quality department for accountability and management purposes.
• Maintains HR outcomes and information needed for PQI and accreditation reporting purposes.
• Assists in preparing for program audits and site visits, which include accreditation and those of other funders.
• Develops and maintains relationships with other HR and Administrative professionals in the community and attends community organization meetings and events as required.
• Provides support to Agency Supervisors, Managers, Directors, and CEO/President in regards to documentation required for discipline, change of status, evaluations, and other reviews/documents as applicable.
• Reports complaints, grievances, and incidents within the department and/or Agency.
• Informs designated Agency staff, or CEO, of incidents of abuse, neglect, suicidal, or homicidal symptoms, and/or informs designated Agency staff, or CEO, of any unsafe work conditions.
• Attends department, PQI, staff, and supervisor meetings and training sessions as required.

The above statements are intended to describe the general nature and level of work being performed by an individual in this position. They are not to be construed as an exhaustive list of all duties that may be performed.

All duties and responsibilities are judged to be essential functions in the terms of the Americans With Disabilities Act or ADA.

MINIMUM QUALIFICATIONS

Education: Associate’s Degree or Specialty Certification in a Administrative, Business, Human Resources, Office Management, or Secretarial related field, from an accredited college, university or program.

Experience: Previous experience of three (3) years with administrative, office management, or human resources.

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of computers, working with Microsoft Office, database entry systems, and e-mail using Outlook.
• Ability to prepare and analyze reports, make presentations, and maintain records.
• Ability to communicate effectively, both orally, and in writing.
• Ability to work independently and exercise good judgement.
• Ability to relate to diverse populations and cultures while communicating with individuals and the public in a courteous and effective manner.

PHYSICAL REQUIREMENTS

• Must be able to talk and hear to effectively communicate with staff, supervisor and clients in a timely and appropriate manner.
• Must be able to stand for extended periods of time; walk low-moderate distances; sit for prolonged periods of time; use hands and fingers to handle, touch, and feel; reach with hands and arms; climb or balance; stoop or kneel; and/or crouch or crawl pending activity, event participation, and/or other work-related item within various environments.
• Must be able to lift/move up to 25 pounds for transporting program supply materials, if needed.
• Must be able to be flexible in various work environments and be able to drive low-moderate distances for programming, meeting, and community event activites.
• Must be able to work in an environment that has a moderate noise level, and may experience moderate-high interruptions throughout the day while in the office.

EMPLOYMENT REQUIREMENTS

Staff must abide by all policies and procedures of Catholic Charities of Shiawassee and Genesee Counties, which includes the Agency’s stance on abortion, and the Agency’s Mission and Vision, and the Spiritual and Corporal Works of Mercy outlined by the Catholic Church and Code of Ethics.

Must pass all background and clearance checks including, but not limited to a criminal background check, DHHS central registry clearance check, and others as deemed applicable, and must have a valid drivers license and carry auto insurance.

Individual must be able to plan, review, and evaluate the work of professional staff, have an overall general knowledge of computers and relevant software, and be willing to work irregular hours which includes evenings, holidays, and weekends, if needed.

Pay: $48,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person