Human Resources Manager

HR Manager

Location: On-site, Miami Headquarters (1000 NW 159th Dr., Miami Gardens, FL 33169)

Schedule: Monday–Friday, full-time

Reports to: Executive Leadership

About the Role

We are seeking a highly capable and detail-oriented HR Manager as our organization continues to scale. This individual will oversee HR operations across multiple business entities—including retail, restaurant, wholesale, e-commerce, and production companies—with workforces in both Florida and New York City , along with some remote workers.

This role requires a strong foundation in HR operations, multi-state payroll, benefits administration, compliance, employee relations, and policy development. The ideal candidate is proactive, organized, and able to build structure in a rapidly evolving, multi-entity environment.

Key Responsibilities

Payroll & HR Operations

• Manage and process multi-state payroll for employees in Florida and NYC , across multiple payroll systems and business entities.
• Ensure accurate timekeeping, wage calculations, overtime compliance, and payroll tax adherence.
• Maintain employee records, onboarding documents, I-9 compliance, and personnel files across all companies.
• Serve as the point of contact for payroll questions and resolve discrepancies quickly and professionally.

Benefits Administration

• Lead the administration of all employee benefits, including health insurance, 401(k), PTO, and leave programs.
• Update and publish the annual Benefits Guide , coordinating with brokers and vendors.
• Manage open enrollment, employee communications, and year-end benefits compliance (ACA, COBRA, etc.).

Policy & Compliance

• Maintain, update, and standardize the Employee Handbook and related policies across multiple business entities, ensuring compliance with Florida, NYC, and federal regulations.
• Monitor employment law changes and implement necessary updates to internal policies, payroll practices, and benefits documentation.
• Oversee compliance for workers’ comp, OSHA, EEO, FMLA, paid sick leave (NYC), and other state/local requirements.

Employee Relations & Culture

• Act as a trusted resource for employees and managers, handling employee relations, disciplinary actions, conflict resolution, and HR investigations.
• Spearhead recruiting efforts (job postings, screening, coordinating interviews), employee onboarding, and training initiatives at the request of management.
• Lead performance review cycles, assist in organizational development, and promote consistent HR practices across all locations.

HR Strategy & Leadership

• Build and refine scalable HR processes as the organization expands.
• Assess current HR practices and recommend improvements in efficiency, compliance, and employee engagement.
• Prepare HR reports and metrics for leadership, including turnover, headcount, payroll accuracy, and compliance updates.
• Take ownership of long-term HR planning, eventually building and managing a growing HR team.

Qualifications

• Bachelor’s degree required

·      HR Certifications - SPHR or SHRM-SCP preferred, but may accept PHR/SHRM-CP with a pathway to senior certification.

• 5+ years of HR generalist/manager experience , preferably across multi-entity structures.
• Hands-on payroll experience in both Florida and NYC ; familiarity with multiple payroll platforms is essential.
• Strong knowledge of multi-state employment law, especially Florida and New York.
• Demonstrated experience updating employee handbooks , benefits guides , and HR documentation.
• Exceptional communication, discretion, and organizational skills.
• Ability to operate independently, make decisions, and scale processes in a high-growth environment.
• Fluent in English
• Russian and/or Spanish speakers a plus

What We Offer

• Competitive salary with growth potential into a Director of Human Resources role.
• Opportunity to build and shape the HR structure of a dynamic, multi-entity organization.
• Collaborative environment with exposure to executive leadership.