Human Resources Manager

Position Summary

We are seeking an experienced and highly organized Human Resources Manager with 3–5 years of progressive HR experience, with a strong emphasis on talent acquisition, onboarding, and multi-state employment compliance. This role will lead full-cycle recruitment efforts, manage new hire orientation and onboarding programs, ensure compliance with federal and state employment laws across multiple jurisdictions, and provide day-to-day HR support to managers and employees.

The ideal candidate is a proactive problem-solver with excellent communication skills, strong attention to detail, and the ability to build positive relationships while maintaining confidentiality and regulatory compliance.

Schedule: Full-Time, 36 Hours per Week (Four-Day Work Week – Monday through Thursday, Fridays Off) In office 3 days per week, must leave commuting distance to Cumberland Foreside, ME.

Essential Responsibilities

Talent Acquisition

• Lead full-cycle recruitment for exempt and non-exempt positions across multiple locations.
• Partner with hiring managers to develop recruiting strategies and identify staffing needs.
• Draft and post job advertisements across multiple recruiting platforms.
• Source, screen, and interview qualified candidates.
• Coordinate hiring manager interviews and candidate communications.
• Conduct reference checks and assist with employment verifications.
• Prepare and extend employment offers.
• Monitor recruiting metrics and recommend process improvements.
• Build and maintain candidate pipelines for future hiring needs.

New Hire Orientation & Onboarding

• Coordinate all pre-employment activities, including background checks and required documentation.
• Facilitate comprehensive new hire orientation programs.
• Ensure timely completion of I-9s, E-Verify (where applicable), and onboarding paperwork.
• Coordinate equipment requests, system access, and onboarding logistics.
• Serve as the primary HR contact for new employees during onboarding.
• Track onboarding completion and recommend improvements to enhance the employee experience.

Multi-State HR Compliance

• Maintain compliance with federal, state, and local employment laws across multiple states.
• Monitor changes in employment legislation and implement necessary policy updates.
• Assist with maintaining employee handbooks and HR policies.
• Ensure required workplace postings and notices are current and compliant.
• Support wage and hour compliance, leave administration coordination, and required recordkeeping.
• Assist with audits related to personnel files, I-9 documentation, and employment practices.
• Partner with leadership on compliance initiatives and HR best practices.

Employee Support & HR Operations

• Respond to employee questions regarding HR policies and procedures.
• Maintain accurate employee records and HRIS data.
• Assist with performance management processes and employee documentation.
• Support employee relations matters with professionalism and confidentiality.
• Assist with benefits administration and open enrollment activities as needed.
• Generate HR reports and maintain documentation for compliance purposes.
• Participate in HR projects and process improvement initiatives.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 3–5 years of Human Resources experience with significant recruiting responsibility.
• Experience managing full-cycle recruitment in a multi-state environment.
• Working knowledge of federal and state employment laws and HR compliance requirements.
• Experience conducting new hire orientation and onboarding programs.
• Familiarity with HRIS systems and applicant tracking systems (ATS).
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite and HR technology platforms.

Preferred Qualifications

• SHRM-CP or PHR certification preferred.
• Experience in property management, real estate, or multi-site operations is a plus.
• Experience supporting remote or geographically dispersed workforces.
• Knowledge of leave administration and wage-and-hour compliance across multiple states.

Key Competencies

• Talent Acquisition & Recruiting
• Multi-State Employment Compliance
• New Hire Orientation & Onboarding
• HR Policy Administration
• Employee Relations
• Organizational Skills
• Attention to Detail
• Communication & Interpersonal Skills
• Confidentiality & Professional Judgment
• Time Management
• Problem Solving
• Collaboration & Customer Service

This role is ideal for an HR professional who enjoys recruiting top talent while ensuring a seamless onboarding experience and maintaining strong compliance standards across a growing multi-state organization.