Human Resources & Office Coordinator

Office Coordination Responsibilities:

• Serve as the primary liaison between the corporate office, building property management, and vendors supporting headquarters operations.
• Coordinate communication with property management regarding building announcements, scheduling repairs, and coordinating response efforts related to emergencies and natural disasters.
• Coordinate contract cleaning vendor for corporate office services.
• Coordinate vending machine contracts.
• Coordinate, maintain and order office supplies as needed, print products and order business cards..
• Code and process all invoices for supplies for payment from office supply vendors.
• Coordinate, order and maintain inventory of print products for corporate office.
• Process mail shipments for corporate office as needed.
• Receive checks and distribute to the correct department.
• Coordinate corporate office meeting spaces and events.
• Refresh and maintain breakroom and general office space as needed.

HR Coordination responsibilities:

• Create and distribute the HR newsletter to keep employees informed.
• Assist with completing and verifying I-9 documentation.
• Distribute paychecks in a timely and accurate manner.
• While at the reception, respond to employee inquiries and route information to the appropriate HR team member.
• Provide support to employees with ADP application setup and troubleshooting.
• Contribute to HR projects and initiatives as needed.
• Coordinate office setup and order materials for new hires when required.
• Prepare and send birthday cards to employees.
• Assist coordination of employment verifications through The Work Number system.
• Maintain and update the annual and monthly HR and office events calendar (2026).
• Generate Human Resources reports monthly and as needed.
• Contribute to HR projects and initiatives as needed.
• Participate in CAR committee.
• Assist with recruiting needs.
• Assist with Compliance projects.
• Maintain TWAC (time with a client) program.
• Maintain the courtesy card program.
Other projects as assigned by supervisor

• Other special projects as assigned.