Human Resources Officer

Position Overview:

The HR Officer will provide comprehensive support across all HR functions and departments. This role is pivotal in ensuring the smooth operation of HR processes, including recruitment, employee relations, performance management, training and development, and administrative tasks. The HR Officer will work closely with the HR team to support and implement HR initiatives and projects, ensuring compliance with company policies and employment laws.

Key Responsibilities:

1. Recruitment & Onboarding:
2. Assist in the recruitment process by screening resumes, conducting initial interviews, and coordinating with hiring managers.
3. Prepare job descriptions, post job advertisements, and manage candidate databases.
4. Support the onboarding process for new hires, including preparing offer letters, conducting orientations, and ensuring all necessary paperwork is completed.
5. Employee Relations:
6. Act as a point of contact for employee inquiries and assist in resolving workplace issues in compliance with company policies.
7. Support the HR team in managing employee relations, including disciplinary actions, grievance handling, and conflict resolution.
8. Performance Management:
9. Assist in the administration of performance management processes, including tracking performance reviews, goal setting, and follow-ups.
10. Support managers in conducting performance appraisals and providing feedback to employees
11. Training & Development:
12. Coordinate and organize training programs, workshops, and seminars for employee development.
13. Assist in identifying training needs and evaluating training effectiveness.
14. HR Administration:
15. Maintain accurate employee records and update the HRIS system as needed.
16. Assist with payroll processing, benefits administration, and leave management.
17. Prepare HR reports and metrics for management review.
18. Compliance & Policy Implementation:
19. Ensure compliance with labor laws and regulations by staying updated on HR legal requirements.
20. Assist in the development, implementation, and communication of HR policies and procedures.
21. Monitor and enforce adherence to HR policies across the organization.
22. Employee Engagement & Communication:
23. Support employee engagement initiatives and participate in organizing company events, recognition programs, and employee surveys.
24. Assist in internal communications related to HR initiatives and company updates.
25. Procurement:
26. Assist in the procurement of office supplies, HR-related materials, and services as needed.
27. Liaise with vendors and suppliers to obtain quotations, negotiate terms, and place orders.
28. Ensure timely delivery of procured items and manage inventory levels for HR and office supplies.
29. Maintain and update procurement records, ensuring compliance with company policies and budget constraints.
30. Document Control:
31. Maintain a systematic document control process for HR-related documents, ensuring all files are up-to-date, accurate, and easily accessible.
32. Archive and manage records, including employee files, contracts, and legal documents, in both physical and digital formats.
33. Ensure that all documentation is compliant with legal requirements and company policies.
34. Facilitate audits by providing necessary documentation and ensuring records are readily available.
35. HR Project Support:
36. Provide support for various HR projects, including HR system implementation, diversity and inclusion initiatives, and organizational development programs.
37. Collaborate with other departments to ensure HR projects are aligned with overall business goals.
38. Other Duties:
39. Perform other HR-related duties as assigned by the HR Manager or Management.

1. Provide administrative support to the HR team, including scheduling meetings, preparing documents, and managing HR communications.

Qualifications:

• Education: Bachelor’s degree in Human Resources, Business Administration, or related field.
• Experience: 2-3 years of experience in HR roles, with a focus on recruitment, employee relations, or HR administration.

Skills:

• Strong interpersonal and communication skills.
• Excellent organizational and time management abilities.
• Proficient in HRIS systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of procurement processes and document control.
• Knowledge of employment laws and HR best practices.
• Ability to maintain confidentiality and handle sensitive information.

Key Competencies:

• Attention to Detail
• Problem-Solving Abilities
• Adaptability and Flexibility
• Team Collaboration
• Proactive and Self-Motivated
• Strong Ethics and Integrity
• Procurement and Negotiation Skills
• Document Management