Human Resources Onboarding Specialist

POSITION SUMMARY

The Onboarding Specialist will lead the onboarding process by guiding new hires through the initial stages of employment, ensuring a smooth integration into the company culture and processes. Responsible for creating a welcoming and positive experience for new employees. Conducts orientation sessions on company policies, providing administrative and technical support, and ensuring compliance with legal requirements.

ESSENTIAL FUNCTIONS

• Make job offer to applicants, as instructed by hiring supervisor/manager.

• Initiate offer letter and email to applicants.

• Coordinate and process all new hire paperwork, including I-9 forms, ensuring timely completion.

• Verify background checks, initiate drug screening, reference checks and all other required documentation.

• Assist with benefits enrollment.,

• Help ensure compliance with legal and company policies.

• Conduct onboarding sessions to introduce new employees to company culture, policies, and procedures.

• Provide information on schedules, dress codes, and other logistical details.

• Act as the first point of contact for new hires’ questions and concerns.

• Maintain personnel files and other new hire data in relevant systems.

• Track and monitor new hire progress through the onboarding checklist.

• Gather feedback from new employees to continuously improve the onboarding process.

GENERAL COMPENTENCIES DESIRED

• Excellent organizational and time management skills.

• Strong interpersonal and communication abilities.

• Ability to provide attention to detail.

• Professional and empathetic demeanor.

• Proficiency with HRIS, applicant tracking and other relevant software.

PHYSICAL DEMANDS

Requires prolonged sitting, some bending, stooping and stretching. Required eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone. Calculator and other office equipment. Requires normal range of hearing and eye sight to record, prepare and communicate appropriate reports. Requires the ability to work under stressful conditions.

CREDENTIALS DESIRED

Associate degree or bachelor’s degree in human resources management or related field preferred. Minimum of three years’ relevant working experience in Human Resources required.