Human Resources Specialist

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accomplish the City’s recruitment and hiring processes in coordination with the Human Resources team:

• Create job postings, marketing materials, direct marketing to candidates, supplemental questionnaires, and advertisements.
• Perform recruitment functions and implementation in Human Resources information systems including scheduling and candidate logistics.
• Create application evaluation scoresheets and score applications.
• Ensure Veteran’s Preference Act Requirements are met.
• Conduct and score required testing when necessary.
• Perform additional functions and support necessary for the unique hiring practices and process for Public Safety positions.
• Prepare and conduct interviews and reference checks. Provide training to interview panels.
• Maintain recruitment records electronic and hard copy.

Support departments by providing best practices and innovative options for achieving the City’s recruitment and hiring goals. Including, but not limited to, review and analysis of comparable Cities’ practices or programs and potential alternative funding sources for positions such as grants.
Support the onboarding process for all new positions including initial orientation meetings and all new hire paperwork.
Provide for benefits administration support:

• Assist in the coordination of the Open Enrollment process.
• Explain benefits to new employees. Answer employee questions relating to their benefits.
• Supports MN Paid Leave Law implementation.

Support implementation of the City’s employee performance management system (NeoGov Perform), providing orientations and trainings and ensuring timely completions of reviews by supervisors and employees.
Assist in resolving employee performance or discipline issues and addressing employee complaints.
Support departments with separation processes including necessary paperwork, notifications, and City property collection.
Perform data entry, reviews, reporting, personnel action forms, approvals, and analysis functions in the Human Resources ERP system. Prepare employment and other reports as assigned.
Maintain and update personnel, medical and benefit, and recruitment files. Support records retention requirements and implementation for the division.
Assist with division performance measurement compilation.
Perform customer service by providing information and answering inquiries in person, over the telephone, and when working remotely.
Support division implementation of safety programs, injury reporting, workers compensation coordination, and OSHA reporting.
Assist in the interpretation, application and enforcement of federal and state employment law as well as City personnel policies, labor agreements, procedures and practices.
Assist with human resources special projects and activities, performs other duties as assigned.
Prepare miscellaneous communications, written correspondence, reports and documentation as needed.
Fosters an inclusive work culture and advances the City’s diversity, equity and inclusion goals.
Maintain and foster an environment, which facilitates the Exceeding Expectations (professional, responsive, leaders) philosophy of the City.

KNOWLEDGE, SKILLS AND ABILITIES:
Be able to read and understand correspondence, memoranda and materials.
Must be able to effectively represent the organization, department, and administrative operations to management, employees and the public.
Must have ability to facilitate effective presentations.
Demonstrated effective written and oral communication skills.
Ability to make accurate arithmetic computations and prepare and analyze complex financial reports.
Skill in the use and care of calculator, personal computers, printers, and other office equipment, and working knowledge of computer software.
Must have the ability to accept criticism and/or discipline; must have tact and diplomacy; must be fair and unbiased; must strive to promote a cooperative atmosphere in the organization; must have positive attitude.
Must have commitment to the organization; willingness to take initiative; dependability; maturity in relationships with others; and self-confidence.
Must represent the organization to other agencies, staff, and citizens with a courteous, helpful, accurate and business-like attitude in all telephone and personal contact.
Must have ability to work effectively and respectfully with department heads, elected officials, staff, and other agencies. Ability to work as a team member.
Must be able to produce quality, accurate work. Must be able to utilize work time properly and productively. Must have the ability to handle detail, meet deadlines and follow through in the completion of projects.
Must have sound working knowledge of position principles, procedures, techniques, and equipment.
Ability to utilize computer technology in a windows environment.
Strong organizational skills and the ability to accurately record documents, publications and various records for official purposes.
Ability to perform, research, assemble information and prepare reports and studies.
Ability to work effectively under pressure and to competently handle a number of different tasks in a single period of time.
Ability to plan and perform duties with only general minimum supervision.
Must be able to perform all essential position functions under the working conditions as described.
Ability to operate a motor vehicle and have a valid Driver’s License.