HUMAN RESOURCES SPECIALIST (FULL TIME)

Description:

Position Status: Full-Time, non-exempt. 37.5 hours per week.

Schedule: Monday - Friday: 8:30am - 4:30pm OR 9:00am - 5:00pm

Hourly Wage Range: $20.59 - $31.82, with a starting hourly wage of $20.59/hour

Benefits:

• Paid Time Off (Vacation, Sick, Personal, and Holiday)
• Health Insurance (medical, dental and vision)
• Company-Paid Life Insurance
• Pension: Illinois Municipal Retirement Fund (IMRF)
• Flexible Spending (medical and dependent care)
• 457(b) Retirement Plan
• Staff Library Card
• Employee Assistance Program
• Professional Development

Closing date: Until position is filled

DUTIES

• Processes bi-weekly payroll through third-party service, including deductions and salary adjustments.
• Performs bi-weekly audits of paid time off accruals.
• Tracks and records leave under FMLA and FPLD Unpaid Leave; conducts monthly audits.
• Maintains the employee restrictions tracking list. Performs monthly audits.
• Assists with annual benefit renewals, life event processing, and updates payroll deductions as necessary.
• Prepares and submits HR-related invoices for approval
• Maintains personnel and benefit files, ensuring accuracy, confidentiality, and compliance with District, State, and Federal regulations. Files government reports as scheduled.
• Maintains employee restrictions tracking list; performs monthly audits.
• Facilitates employee performance review process.
• Coordinates resignations, retirements, and terminations; handles necessary reporting to government agencies, pension funds, and benefit vendors.
• Coordinates recruiting activities, including posting openings, scheduling interviews, reserving interview rooms, and administering pre-employment testing.
• Organizes and conducts new hire orientations and prepares onboarding materials.
• Responds to employee questions regarding policies, procedures, and benefits; refers complex issues to the Human Resources Manager.
• Maintains staff phone list, company directory, and staff intranet.
• Performs clerical functions as necessary.
• Prepares and distributes monthly staff newsletter and Spanish translation calendar.
• Provides back-up of selected tasks when the Executive Assistant is unavailable.
• Assists with clerical tasks, special projects and performs other duties as assigned, including confidential and non-routine tasks.

Requirements:

Education:

Requires expertise typically acquired through completion of an Associate's Degree in Business Administration, Human Resource Management, or related field.

Experience: Minimum of two years of experience in payroll processing. At least two years of Human Resources experience in a comparable business or library. Experience with FMLA, ADA, HRIS and benefits administration is preferred.

Skills:

• Must demonstrate good attention to detail.
• Ability to exercise reasonable and independent judgment and discretion.
• Ability to manage and prioritize multiple tasks.
• Ability to adapt to change.
• Knowledge of productivity suites.

Communication

• Communicates effectively in English, both orally and in writing.
• Speaking skills in other languages, particularly Spanish, is a plus.
• Ability to handle confidential personnel information.
• Ability to establish and maintain effective working relationships with staff and public.
• Ability to empathize and relate to the needs of all staff.
• Ability to stay calm and effective in difficult situations.

SUPERVISORY RESPONSIBILITY:

None.

CONTACTS:

Internal: Library staff and management

External: Trustees, patrons, and applicants

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job.

Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to lift and carry up to 10 pounds frequently and up to 50 pounds occasionally.

WORKING CONDITIONS:

Work is performed in a typical office environment. Full-time position. May require some weekend and evening work.

To view all available positions:https://www.fountaindale.org/get-involved/employment/