Human Resources Specialist - Leaves & Benefits

• This posting will remain open until filled
• Location: District Administration Office
• Hours: 8 hours per day, 261 days per year
• Start Date: January 5, 2026
Bilingual (English/Spanish) Preferred

Job Title: HUMAN RESOURCES SPECIALIST - LEAVES & BENEFITS

Classification: CONFIDENTIAL/SUPERVISORY

POSITION SUMMARY :

The job of Human Resources Specialist - Leaves & Benefits is done for the purpose of ensuring that personnel procedures conform to district policies, state and federal laws and regulations. This position primarily supports the District and Human Resources Director in processing protected leaves and administering benefits and wellness activities for all employees. This position does not supervise any employees and reports to the Director of Human Resources or designee.

ESSENTIAL RESPONSIBILITIES:

• Coordinate, process, monitor and track all employee leaves including; Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Paid Leave Oregon (PLO), Workman’s Comp (WC), ADA, and Others in collaboration with with the Human Resources Department
• Manage and support employee benefits efforts including; onboarding, exiting, annual open enrollment, dependent verifications, reporting, website maintenance, preparation of informational materials, training and assisting employees
• Coordinate District Wellness Committee and other activities in accordance with District policies
• Create and manage association sick leave banks
• Coordinate and work with payroll on leaves and benefits to ensure accurate employee pay and deductions are applied
• Coordinate communication and information between third-party vendors, administrators, employees, supervisors and others as needed
• Prepare materials, schedules, and provide support for employee recruiting activities in relation to leaves, benefits and employee wellness offerings
• Ensure compliance with district policies, state/federal labor laws and collective bargaining agreements
• Coordinate, monitor, review, reconcile substitutes
• Compose documents (i.e. correspondence, information for the Board meeting, negotiations, minutes, reports, etc.) for the purpose of communicating information to school and district personnel, the public, State officials, vendors, etc.
• Create and submit reports as required by State, Auditors, benefit providers and the Director
• Maintain employee records and manage electronic databases and information
• Maintain confidentiality of sensitive and privileged information
• Attend various meetings (i.e. State Association Meetings, training, etc.)
• Participate in, and coordinate various routine and special projects for the Director
• Assists the Director with preparation, formatting and processing of correspondence, reports, employee notices, and other documents.
• Assists the Director and other department staff when needed to ensure timely completion of specific department tasks.
• Ensures information is disseminated timely and accurately to all parties, departments, or employees

OTHER RESPONSIBILITIES

• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Maintains consistent and predictable attendance to meet the requirements of the position.
• Maintains an efficient, effective and positive work environment.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Experience: Minimum 3 years experience in a human resources position, preferably in the areas of leaves and benefits management.

Education: Equivalent to an associate degree from an accredited college or university, with major coursework in human resources or a related field preferred. An equivalent combination of education and experience which will provide the ability to perform the functions of the job may be considered.

Skills & Knowledge of:

• Bilingual preferred
• Knowledge of employment practices, benefits, leave laws and regulations, labor laws, and HR procedures.
• Strong attention to detail and the ability to prioritize tasks.
• Operation of a computer, standard office machines, telephone and other technology equipment.
• Excellent interpersonal skills.
• Excellent oral and written communication, including correct use of grammar, punctuation and spelling.
• Excellent secretarial/clerical skills, including typing, filing, organizing and basic arithmetic calculations.
• Demonstrates computer skills using spreadsheets, databases, word processing and other pertinent applications.
• Demonstrates organizational skills for effectively managing multiple tasks and priorities.
• Effective teamwork and collaboration techniques.
• Principles and practices of work organization and simplification.
• Principles of English grammar and writing at a high level that enables employee to write, edit, and provide technical expertise to executive projects.
• Pertinent rules, policies, procedures, and regulations affecting the department or assigned program area of responsibility.
• Professional office procedures, practices, and management.
• Google Office Suite, Microsoft Office, and Adobe applications and tools.

Abilities:

Work harmoniously with others. Ability to maintain the integrity of confidential information and ability to respond sensitively, professionally, and with discretion to all Human Resources questions and personnel matters. Ability to exercise appropriate judgment in the course of daily work. Work and communicate effectively with students, parents, and school personnel from diverse cultures or backgrounds in English, Spanish, or other languages related to the job. Work independently without supervision, and with minimal oral/written instructions. Ability to use tact, courtesy and good judgment. Ability to sit and/or stand for prolonged periods, understand and carry out oral and written instructions, meet schedules and deadlines, read/interpret/apply rules, regulations and policies. Ability to work with accuracy and attention to detail. Ability to prioritize and work on multiple tasks at once. Ability to research and problem solve.

Clearances & other requirements: Pre-employment criminal justice fingerprint clearance and criminal background check. Must possess or have the ability to obtain a valid Oregon driver’s license.

PHYSICAL REQUIREMENTS

Stand/Walk { }None { }1-4 hrs { }4-6 hrs {x}6-8 hrs
Sit { }None { }1-3 hrs { }3-5 hrs {x}5-8 hrs
Drive { }None {x}1-3 hrs { }3-5 hrs { }5-8 hrs

{x}Single Grasping {x}Pushing and Pulling {x}Fine Manipulation

{ }Yes {x }No

Bend {x}Frequently { }Occasionally { }Not at all
Squat {x}Frequently { }Occasionally { }Not at all
Climb Stairs { }Frequently {x}Occasionally { }Not at all
Lift { }Frequently {x}Occasionally { }Not at all

{ } Sedentary Work: Lifting 10 pounds occasionally with frequent sitting and occasional standing/walking.
{X} Light Work: Lifting 20 pounds occasionally with occasional sitting and frequent standing/walking.
{ }Medium Work: Lifting 50 occasionally, 25 pounds frequently with occasional sitting and frequent standing/walking.
{ } Medium Heavy Work: Lifting 75 pounds occasionally, 35 pounds frequently with occasional sitting and frequent standing/walking.
{ } Heavy Work: Lifting 100 pounds occasionally, 50 pounds frequently with occasional sitting and frequent standing/walking.

The Forest Grove School District is an equal opportunity employer and provides services to the public on an equal opportunity basis and does not discriminate in employment or the provision of public services on the basis of race, color, religion, sex, sexual orientation, gender expression, gender identity, national origin, age, disability, political affiliation or belief, citizenship or marital status.

Persons having questions about equal opportunity and nondiscrimination should contact the Director of Human Resources at the Forest Grove School District, 503-359-2414.