Human Resources Specialist, Recruitment - Northwest Florida State College

Location: Niceville, FL Category: Professional Job Type: Full-time Posted On: Mon May 18 2026 Job Description:

The Human Resources Specialist is directly accountable to the Executive Director of Human Resources for the duties and responsibilities listed below. The individual filling this position is expected to play a positive role in helping the College's Human Resources Office evolve as necessary to effectively carry out its mission and strategic plan.

The Human Resources Specialist is responsible for recruitment and employee processing, including, but not limited to, job posting; setting up interviews; being the main point of contact for Hiring Panels and applicants; creating an excellent first impression of College employment through innovative onboarding; Additional responsibilities and duties include:

• Provide administrative support to the Human Resources Office
• Oversee and lead recruitment process to include vacancy announcements to include posting on various job boards, strategies for targeted positions, setting up zoom and face to face interviews, uploading interview videos to OneDrive as applicable, and working with departments on solutions to recruitment problems
• Recommend to supervisor job sites that target hard to fill positions
• Track key HR metrics, including time to fill, time to hire and source of hire
• Complete reference checking on all new full-time and part time hires.
• May be needed to assist in the promotion of accurate, timely, and electronic, where possible, completion of new hire paperwork
• Primary point of contact for the public and new employee inquiries, scheduling, directions, or route to appropriate department or person in a timely and professional manner
• Assist in accurately completing offer letters and resignation letters for the President's signature
• Assist in the preparation of new employee packets and correspondence as needed
• Fingerprint new hires as needed
• May be needed to assist in the completion of employment verifications from banks and other organizations as needed
• Update employee phone directory bi-monthly
• Provide professional, courteous, and knowledgeable front office support, as needed
• Schedule meetings with HR staff for new hires and current staff and assist individuals who visit HR
• May be needed to assist in the processing of requisitions, manage purchase orders, and process invoices
• Accurately scan employee files to BDM
• Complete the monthly new hire report to the state.
• Maintain thorough knowledge of and compliance with Board Policy, Employee Handbook, and other College procedure
• Assist in departmental projects as needed, such as annual salary letters.
• As a part of the College's risk management tool annual mandatory compliance training is required
• Other duties as assigned

Benefits

• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• 36-hour, 4-day workweek (Monday - Thursday) available to many departments
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Job Requirements:

• Associate's degree with two (2) to four (4) years of relevant work experience; or Bachelor's degree with one (1) year of relevant work experience; or the equivalent combination of education, training, and/or work experience with administrative support
• Proven work experience in a Human Resources office or the equivalent
• Experience in Recruitment
• Familiar with job sites such as Linked In, Higher Ed Jobs, etc.
• Familiarity with HR databases and Banner preferred
• Proficiency in Microsoft Office Suite, Adobe PDF, Teams, and Zoom required
• Work experience in the higher education setting preferred
• Demonstrated excellence in written and oral communication
• Must be detail oriented, have excellent critical thinking and problem-solving skills, and have strong interpersonal and organizational skills

Additional Information:

Classification: Professional I

Grant Funded: N

Location: Niceville

FLSA Status: Non-Exempt

Application Deadline: Open until filled. Review of applications will begin immediately.