Human Resources Staffing Specialist - #109374

ESTIMATED INTERVIEW DATE: Ongoing

WORK SCHEDULE: Full-time, 260 days per year; Monday through Friday; 8:00 a.m. to 4:45 p.m. Includes a 45-minute unpaid lunch break. After six (6) months of successful performance, employees have the opportunity to work from home up to one-day a week.

WORK CALENDAR: Click link to view calendar with work days.

2025-2026 260 Day Work Calendar

CLASSIFICATION: B-2-4, Non-Exempt

Opportunity for promotion to B-25 after one year of successful performance and meeting established performance criteria.

SALARY:

Salary placement based on negotiated agreement and qualifications (prorated based upon hire date)

• B-24: $49,031 - $54,685
• B-25: $55,817 - $60,642

Click link below to review the 2024-2026 Rochester Operations Professional Employees Work Unit Agreement containing salary schedule.

ROPE Statement of Understanding 2024-2026

Hiring Manager: Rachael Lesslie, Human Resources Manager

If you have questions regarding a job posting, contact the Office of Human Resources @ 507-328-4321 or email ariana.perrigo@rochesterschools.org

JOB SUMMARY:

The Human Resources Staffing Specialist serves as a key support position within the Office of Human Resources, providing customer service, staffing support, onboarding assistance, and employment processing support for licensed and non-licensed staff. This position requires strong attention to detail, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

• Answer and manage the Office of Human Resources main telephone line.
• Assist visitors and answer the Edison Building door security system.
• Serve as a contact person for applicants, employees, hiring managers, and community members.
• Respond to questions regarding employment processes, district procedures, bargaining unit agreements, and district policies.
• Maintain professionalism and confidentiality while handling sensitive information.
• Take full ownership of assigned staffing areas.
• Maintain and update the online application database.
• Assist interview committees throughout the hiring process.
• Review licensed and non-licensed candidate applications for qualifications, licensure, and experience.
• Research and learn PELSB licensing policies and requirements.
• Prepare employment documents, onboarding checklists, and salary placements.
• Communicate employment decisions to selected and non-selected candidates.
• Post internal and external job vacancies.
• Participate in staffing and assignment processes.
• Calculate and verify salaries for new hires and employee transfers.
• Process criminal background checks for student teachers, interns, and other applicable individuals.
• Complete onboarding data entry including protected information, key fob access, and I-9 employment verification.
• Assist with employee photos and identification badge production.
• Process replacement ID badge and key fob requests.
• Present contract and employment information during new employee orientation.
• Maintain and update employee records within Skyward Qmlativ.
• Process employment verification requests.
• Receive, sort, and distribute Human Resources mail.
• Draft letters, memos, and correspondence related to employment, assignments, payroll, and applicant status.
• Assist in updating application forms and employment-related documents.
• Perform additional duties as assigned by the Human Resources Manager and/or Executive Director of Human Resources.

REQUIRED QUALIFICATIONS:

• High school diploma or GED.
• Strong attention to detail and accuracy.
• Strong oral and written communication skills.
• Ability to maintain confidentiality and work with sensitive information.
• Ability to manage interruptions and refocus effectively in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Demonstrated professionalism and dependability.
• Regular, on-time attendance.
• Working knowledge of Google Workspace, Microsoft Word, Excel, and Outlook.
• Willingness to learn Skyward Qmlativ software.

PREFERRED QUALIFICATIONS:

• One year of Human Resources experience is preferred.
• Experience working in education, staffing, recruitment, or employee onboarding.
• Experience with HRIS systems or applicant tracking systems.

REQUIRED DISPOSITIONS:

• Function as an effective member of the Human Resources team.
• Demonstrate initiative and a willingness to learn.
• Navigate challenges with professionalism and adaptability.
• Communicate effectively and respectfully with a diverse range of individuals.
• Handle difficult conversations with professionalism and grace.
• Demonstrate integrity, accountability, and strong ethical standards.
• Maintain a proven track record of reliability and success.

Commitment to Equity:

Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve. We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.

https://www.rochesterschools.org/equity-statement

Common and Shared Accountabilities for All Positions

Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner. A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.

District Information: To learn more about Rochester Public Schools, visit www.rochesterschools.org.

All qualified applicants will be considered without regard to protected characteristics such as race, color, religion, sex, national origin, age, or disability.