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Human Resources & Talent Acquisition Coordinator
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About Us
At Office Ally, we've been revolutionizing healthcare administration since our inception. What started as a clearinghouse focused on simplifying insurance claims processing for healthcare providers has grown into a full-suite healthcare technology company. We offer a range of affordable, cloud-based solutions, from practice management to electronic health records (EHR), that help providers streamline operations and reduce administrative burdens so they can focus on what matters most: patient care.
At the core of our company are four key values that guide our mission and work:
- Ownership: We take pride in our responsibilities, driving results and taking accountability for the success of our projects.
- Empowerment: We believe in giving our team the autonomy and support to make decisions that lead to innovative solutions.
- Innovation: We continuously seek new and better ways to improve healthcare administration, embracing creativity and forward-thinking technology.
- Transparent Communication: Open, honest communication is at the heart of our collaborations, internally and with our clients, ensuring alignment and trust.
We're looking for a Human Resources & Talent Acquisition Coordinator to join our growing team. In this hybrid role, you will assist with recruiting, administrative HR tasks, and employee lifecycle support. This is a great opportunity for someone early in their HR career who is eager to learn, grow, and make a meaningful impact in a mission-driven healthcare technology company.
What You'll Do
- Partner with hiring managers to coordinate and support the recruitment process across a variety of roles.
- Maintain and update Greenhouse applicant tracking system (ATS).
- Post job openings on internal and external job boards in Greenhouse.
- Assist with identifying and reviewing candidates using Greenhouse and other platforms (LinkedIn, Indeed, etc.).
- Review resumes and conduct initial candidate outreach and phone screens.
- Support the TA Partner by scheduling interviews and managing candidate communications.
- Assist with employer branding and candidate experience initiatives.
- Partner with TA Partner to attend job fairs to attract talent to the organization and identify candidates for job openings.
- Support onboarding and offboarding processes, including documentation, systems access, and orientation coordination.
- Maintain and organize employee records and HR documentation in the HRIS system, Paycom.
- Help coordinate internal communications and HR initiatives (e.g., wellness, culture committee events, recognition programs).
- Support compliance and reporting needs as required.
- Assist with general HR inquiries from employees, may serve as the first point of contact for Talent Acquisition or Human Resources teams.
What You'll Need
- Bachelor's degree in Human Resources, Business Administration, or related field preferred.
- 1+ years of experience in HR, recruiting, or administrative support roles, including internships, specifically supporting HR or Talent Acquisition teams.
- Experience supporting Talent Acquisition and Human Resources initiatives in a healthcare, SaaS, or fast-growing startup environment.
- Familiarity with HRIS and ATS platforms, specifically Paycom and Greenhouse.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills, with the ability to handle sensitive information professionally.
- Enthusiastic, proactive team player with a desire to learn and grow in Human Resources and Talent Acquisition.
Nice to Have
- Talent Acquisition or Human Resources certifications.
The Perks
- Flexible Work Options – Flexible options based on the role: onsite, hybrid, or fully remote with occasional travel.
- Robust Health & Wellness Coverage – Access comprehensive medical, dental, and vision plans—plus supplemental insurance for added peace of mind.
- Income Protection, On Us – We cover short- and long-term disability insurance to safeguard your income when it matters most.
- 401(k) with Company Match – Invest in your future with up to a 6% employer match to your retirement contributions.
- Career Growth & Learning – From professional certifications to skill-building programs, we invest in your continuous development.
- Team-First Culture – Collaborate with passionate, driven teammates in an environment where your voice is heard and your contributions are valued.
- Recharge with Generous PTO – Take time when you need it! We offer ample paid time off to support your well-being and work-life harmony.
Why You'll Love Working at Office Ally
At Office Ally, your work has a direct impact on healthcare providers and their ability to deliver exceptional care. We're driven by a mission to simplify healthcare administration, making it easier for providers to focus on what they do best—helping patients. As an Office Ally employee, you'll be at the heart of our efforts to deliver exceptional service and software solutions to our clients in the healthcare space.
EEO Note
Office Ally is an Equal Opportunity Employer and does not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.
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