HVAC Installation Processor

HVAC Installation Job Processor – Sterling, VA | AllTech Services

️ The Engine Behind Exceptional Installations

Great installations don’t just happen in the field — they’re built on precision, preparation, and follow-through behind the scenes.

AllTech Services is seeking a highly organized HVAC Installation Job Processor to coordinate, document, and drive installation projects from sale to successful completion. This role ensures every install team has what they need, customers stay informed, and projects move efficiently from permit to final invoice.

If you thrive in a fast-paced environment, love keeping moving parts aligned, and take pride in supporting a team that delivers industry-leading customer experiences, this role is built for you.

What You’ll Do

Project Coordination

• Process sold HVAC installation jobs and prepare them for scheduling

• Verify equipment, materials, and scope align with proposal details

• Coordinate with Sales, Install Managers, and Purchasing to ensure job readiness

• Confirm equipment availability and delivery timing

• Track project status from sale through completion

• Ensure install packets are complete and accurate prior to job start

Documentation & Compliance

• Submit permit applications and track approval status in applicable jurisdictions

• Maintain accurate job files in company systems

Customer Communication

• Provide clear expectations for install timelines and next steps

• Confirm pre-install requirements are completed

• Communicate updates and resolve logistical issues quickly and professionally

Operational Support

• Coordinate job scheduling adjustments as needed

• Identify potential job delays or issues proactively

• Maintain clear communication between departments

• Support continuous improvement of installation workflows

• Assist with backlog management and job prioritization

What Success Looks Like

• Install teams arrive fully prepared with the correct equipment, materials, and documentation

• Customers feel informed, confident, and prepared for installation day

• Jobs move efficiently from sale to completion

• Documentation is accurate, complete, and audit-ready

• Scheduling disruptions are minimized through proactive coordination

• Install capacity is maximized through effective planning

Qualifications

Required

• 2+ years of experience in HVAC administrative, coordination, or operations role

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• High attention to detail and accuracy

• Ability to manage multiple projects simultaneously

• Proficiency in CRM or job management software

• Comfortable working in a fast-paced service environment

Preferred

• Familiarity with permits in Northern Virginia jurisdictions

• Experience coordinating field teams

• Knowledge of equipment ordering and vendor coordination

• Experience with scheduling or dispatch environments

CARE Values in Action

Curiosity
You ask questions and anticipate needs before problems arise.

Ambition
You take pride in improving processes and driving operational excellence.

Responsibility
You ensure every job is properly prepared, documented, and completed correctly.

Empathy
You understand the importance of clear communication for both customers and team members.

Why AllTech Services?

We believe operational excellence drives exceptional customer experiences. Our install teams rely on strong internal coordination to deliver the level of service that defines the AllTech reputation.

You’ll be part of a company that invests in its people, values professionalism, and believes great processes create great results.

Compensation & Benefits

• Competitive hourly pay or salary (based on experience)

• Health, dental, and vision insurance

• 401(k) with company match

• Paid time off and holidays

• Career growth opportunities within operations and leadership

• Ongoing training and development