HYBRID PART-TIME BOOKKEEPER / ACCOUNTANT

PART-TIME BOOKKEEPER / ACCOUNTANT

DFW Metroplex | Part-Time | Hybrid

Trucking & aggregate industry experience required | QuickBooks proficiency required

ABOUT THE COMPANY

We are a growing DFW-based carrier, freight broker, and construction materials supplier specializing in aggregate and bulk materials. We operate a company fleet and broker an additional network of carriers hauling limestone, sand, gravel, crushed concrete, rip rap, and specialty aggregates sourced from quarries and pits across Texas and Oklahoma.

In addition to transport, we purchase and resell aggregate directly to customers — ready-mix companies, paving contractors, general contractors, and landscape supply companies — managing the full order from material sourcing through delivery. This dual model means our financials involve both a trucking and brokerage operation and a material buy-sell business running at the same time.

We have an existing part-time AP staff member who handles payroll, billing, and carrier payments. We are not looking to replace her. We are looking for a bookkeeper and accountant who can sit alongside that function and give us the financial visibility we need to run and grow the business confidently.

THE ROLE

This is a part-time, hybrid position estimated at 15–20 hours per week. You will own the financial reporting, accounting oversight, and margin visibility for the business — giving ownership a clear, accurate picture of what the company is making, where costs are running high, and where pricing may need adjustment.

Think of this role as the financial eyes of the business. The day-to-day transactional work — invoicing, carrier pay, payroll — is already handled. What we need is someone who takes that activity, organizes it correctly in QuickBooks, produces meaningful reporting from it, and flags anything that looks off before it becomes a problem.

CORE RESPONSIBILITIES

Financial organization & bookkeeping

• Own the chart of accounts and ensure QuickBooks is structured correctly to separate revenue and costs by business line: owned fleet transport, brokered carrier activity, and material sales
• Review and properly categorize transactions entered by the AP team so that the books reflect an accurate picture of the business — not just a record of what was paid and received
• Maintain clean separation between material cost of goods, haul costs, driver payroll, broker carrier costs, and overhead so that each can be analyzed independently
• Perform monthly bank and account reconciliations and ensure the books are closed cleanly each month
• Driver / Carrier statements

Profitability & margin reporting

• Produce weekly and monthly P&L summaries that break down gross margin by revenue stream — so ownership can see at a glance what the transport side is making versus the material supply side
• Track material cost vs. sell price on a per-job or per-lane basis and flag any jobs where margin has compressed — particularly when supplier pricing has changed but customer rates have not been updated
• Build a simple dashboard or report that shows key numbers ownership needs to monitor: revenue per truck, cost per load, material margin per ton, and broker spread — updated regularly without requiring ownership to dig for it
• Identify patterns over time: which customers, lanes, or material types are most profitable, and which are consistently underperforming

Pricing & rate oversight

• Maintain a current supplier cost sheet and compare it against what we are billing customers on material-inclusive jobs — catching any gap where we are buying at a higher price than we are charging
• Alert ownership when a supplier rate increase has been absorbed into cost but not yet reflected in customer pricing, so rates can be adjusted before margin erodes further
• Provide analysis when quoting new work — helping ownership understand the true cost of a job (material, haul, broker spread, fuel) so quotes go out at the right margin, not just based on gut feel

Financial health & oversight

• Maintain accurate AR aging and flag slow-paying accounts to ownership before they become collection issues
• Track overhead costs and flag any category trending higher than expected — fuel, maintenance, insurance, or outside carriers
• Support the external CPA at year-end with clean, well-organized books and any schedules or summaries they need
• Provide input on cash flow timing — helping ownership understand upcoming large payables (supplier invoices, payroll, carrier settlements) against expected receivables

WHAT WE'RE LOOKING FOR

Non-negotiable requirements

■ 3+ years of bookkeeping or accounting experience in trucking, aggregate hauling, construction materials, or a closely related industry — you need to understand haul rates, fuel surcharges, broker spreads, and how material cost and transport cost interact

■ Strong QuickBooks proficiency — you should be able to restructure a chart of accounts, build custom reports, and produce a clean P&L broken down by business line without assistance

■ Experience producing margin reporting and financial summaries for a business owner — not just recording transactions, but turning them into useful information

■ Comfortable working alongside an existing AP team member — coordinating without duplicating, and respectfully flagging when categorization or coding needs correction

Strong preference for candidates who also bring:

• Experience at a company that both buys and resells materials alongside providing transport — understanding how to track material margin separately from haul margin
• Familiarity with TMS platforms used in bulk hauling (Toro, Tread, Axon, MatHaul, or similar) and experience syncing TMS data into QuickBooks accurately
• Experience building simple financial dashboards or recurring reports that a non-accountant owner can read and act on quickly
• Understanding of how fuel costs, driver pay structures (per load vs. hourly), and broker carrier spreads affect job-level profitability

Personal qualities we value:

• Proactive — if the numbers show that we are undercharging on a material lane or that costs have crept up, you bring it to ownership without being asked
• Clear communicator — you can explain a financial issue in plain language, not just accounting terms
• Detail-oriented without losing sight of the big picture — accurate books matter, but so does knowing which numbers actually drive the business
• Collaborative — you will work closely with our AP team member and operations staff; this role requires someone who builds trust, not territory

Pay: $20.00 - $28.00 per hour

Expected hours: 15.0 – 20.0 per week

Work Location: Hybrid remote in Dallas, TX 75220