Hybrid Payroll Specialist

Position Summary

Under the direction of the Payroll Manager, the Payroll Specialist/Administrator is responsible for executing day-to-day payroll operations and supporting all aspects of the organization’s payroll processes. This role ensures accurate, timely payroll processing, supports compliance with applicable regulations, and serves as a key resource for employees and program staff on payroll-related matters.

Key Responsibilities

Coordinate the collection, review, and processing of payroll and payroll-related data.
Process bi-weekly payroll, including direct deposits and manual checks.
Maintain payroll system accuracy, including general ledger (GL) account mapping and department setup.
Enter and validate payroll data within payroll and financial systems.
Support staff with timekeeping processes and respond to payroll-related inquiries.
Prepare and distribute payroll checks and related documentation.
Process employee requests for payroll information and records.
Preparing the reports for GL related entries.
Participate in internal and external audits (e.g., Workers’ Compensation, annual audits).
Ensure compliance with federal, state, and local payroll regulations.
Perform other duties as assigned.

Required Experience & Education

Minimum of 4 years of payroll experience and at least 6 college-level units in accounting or bookkeeping (or 1 additional year of payroll experience in lieu of education).
Working knowledge of payroll processes, tax regulations, and compliance requirements.
Must have experience processing payroll for organizations with 500+ employees.
Must have experience using Human Capital Management (HCM) systems (e.g., UKG or similar.)
Intermediate proficiency in Microsoft Excel.

Additional Requirements

General understanding of labor laws and accounting principles.
Experience working in a remote environment and comfortable using virtual communication tools (e.g., Zoom).
Must reside in one of the following states: CA, AZ, NV, OR, or CO.

Key Competencies

Attention to Detail: Maintains a high level of accuracy in payroll processing and reporting
Time Management: Effectively manages deadlines in a fast-paced, cyclical environment
Communication Skills: Provides clear, responsive support to employees and stakeholders
Problem-Solving: Identifies and resolves discrepancies efficiently
Collaboration: Works effectively within a team and across departments
Customer Service Orientation: Delivers a positive and supportive experience for all employees

Work Environment

Primarily remote position (potential travel)
Requires the ability to work extended hours during payroll processing cycles
Frequent use of computer systems and virtual communication platforms

Compensation:

Pay Range: $24.63 - $33.86/HR (actual salary is dependent on verification of applicable experience above the minimum qualifications for the role)

Benefits:

Low cost Medical, Dental and Vision
Life Insurance plan for employee and family
8 Paid Holidays, PTO and Sick pay
Retirement Savings Plan (403B)
100% Employer Funded Retirement Plan
Employee Assistance Program
Mileage Reimbursement
Verizon Wireless Discount
Employee Referral Bonus Program

Work Location: Remote