IFA Admin Team Manager - 12 FTC

Administration Manager

• Location: Bristol (Office-based / Hybrid working can be discussed)
• Hours: 35 hours per week (5 days per week)
• Contract Type: 12 Month Fixed Term Contract, Full-time
• Starting Salary: £38,000 - £43,000 DOE

We are seeking an Administration Manager to lead and manage our administrative operations, ensuring efficiency, compliance, and high-quality support across all departments. This role is pivotal in streamlining office processes, managing resources, and supporting the Managing Director and the wider management team in strategic decision-making.

Day-to-day of the role:

• Leadership & Team Management:

  • Supervise, mentor, and develop the administration team to achieve organisational goals and service standards.
  • Allocate responsibilities and tasks to ensure efficient workflow and workload balance.
  • Conduct regular team meetings, performance reviews, and professional development sessions.
  • Foster a positive and collaborative team culture focused on accountability and service excellence.

• Operational & Office Management:

  • Ensure administrative systems, processes, and databases are up to date and functioning effectively.
  • Manage office budgets, procurement, and cost controls in alignment with company policies.

• Administrative Coordination:

  • Develop, implement, and review administrative policies and procedures to improve efficiency.
  • Support senior management with scheduling, correspondence, reporting, and document management.
  • Ensure compliance with company policies, data protection, and legal requirements.
  • Liaise with internal and external stakeholders to provide administrative and operational support.

• Strategic Support & Reporting:

  • Prepare reports, presentations, and documentation for management and board meetings.
  • Contribute to strategic planning by identifying areas for operational improvement.
  • Provide timely and accurate management information to senior management, ensuring it is relevant for the needs of the business.

Required Skills & Qualifications:

• Minimum 3 years of administrative management experience, including team leadership.
• Strong organisational, planning, and multitasking skills.
• Excellent written and verbal communication abilities.
• Knowledge of HR, procurement, or facilities management practices is advantageous.

Benefits:

• Central Bristol location with excellent transport links.
• Comprehensive training provided.
• 25 days holiday plus bank holidays, with additional holiday entitlement between Christmas and New Year.
• Company Pension Scheme.
• Group Life Scheme - 4x salary.
• Emergency fund availability.

To apply for the Administration Manager position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.