IMMEDIATE-Director of Executive Operations

Belmont Charter Network is a family of 5 community schools centered on the central mission to promote the academic, social, and emotional well-being of each child. Our schools are supported by a non-profit partner to provide holistic services to the school, including out-of-school time, our social work project, and Head Start. How do we do this? We do it by ensuring our students have access to complete support both in and out of the classroom through a talented team of teachers, leaders, social workers, and partners.

We believe that schools and learning should be joyful!

You can find more about our core values and vision here. We believe that education is the single biggest way we can disrupt the systemic racism that impacts Philadelphia and, by extension, our country. We are a mission-centered organization that has grown since its founding over 20 years ago to be the organization that serves Philadelphia today. Learn more about our partners who support this vision by creating a full scope of community support for our students and families. Our approach is grounded in trauma-informed practice, which you can read more about here.

Your areas of knowledge and expertise:

• Demonstrated skill in working with students from diverse cultural, economic, and ability backgrounds.
• Creative problem solving
• A commitment to being a lifelong learner, a commitment to refining your craft
• A knack for connecting with people across differences, including parents, colleagues, and students.

Position Summary

The Director of Executive Operations provides administrative and operational support to the CEO and COO to increase effectiveness, efficiency, and follow-through across Belmont Charter Network. This role focuses on meeting coordination, preparation, documentation, reporting, and process improvement. The Director supports executive leaders with high-quality materials (reports, presentations, summaries), attends meetings as needed to support preparation and follow-up, and helps identify opportunities to streamline workflows and improve internal systems. This is a 12-month position that reports directly to the CEO

Core Responsibilities

Executive Support (CEO & COO)

• Provide high-level executive operations support to the CEO and COO, including scheduling, logistics, and coordination of priority meetings and initiatives.
• Prepare agendas, briefing materials, presentations, and reports to support effective decision-making and internal/external communications.
• Attend key meetings to capture decisions, document outcomes, and drive follow-through on action items with internal leaders.
• Serve as a central point of contact for organizational information requests and external communications, including public records inquiries and shared inbox management.
• Design and improve workflows, templates, and recurring processes to increase efficiency, clarity, and cross-team alignment.
• Maintain organized systems for documents, data, and reference materials, ensuring accuracy, accessibility, and alignment with organizational standards.

Board & Leadership Support

• Serves as a key liaison between the network and the Board of Trustees
• Prepare all board meeting logistics, agendas, packets, communication, and materials.
• Execute all local, state, and federal compliance aspects related to the Board of Trustees
• Support leadership meetings with logistics, materials, and follow-up tracking.

Grant Coordination

• Lead light grant activity related to partnerships and workforce programming.
• Collaborate with the CEO and COO to determine grant opportunities to pursue
• Serve as project lead for grant submissions, overseeing timelines and coordinating with relevant department leaders for grant inputs needed for submission.

Network Project and Event Management

• Lead planning and logistics for network volunteer events, including but not limited to: facilities clean-up days, corporate service days, etc.
• Lead network event coordination and management included but not limited to 100 days of school celebration, network staff appreciation, and all staff events.
• Serve as project lead for ad hoc projects that support key strategic initiatives for the network

Other responsibilities:

• Coordinate Central Team Office
• Office Supply inventory and management
• Other duties as assigned by the supervisor

Qualifications

Education & Experience

• Bachelor's degree preferred.
• 4–6 years of experience in administrative operations, executive support, project coordination, or a related field.
• Experience supporting senior leaders in complex organizations preferred.

Skills & Abilities

• Strong organizational, planning, and follow-through skills.
• Excellent written communication and document-preparation skills.
• Comfort creating and editing presentations (including Canva or similar tools).
• Proficient in Google Suite products
• Ability to manage multiple tasks and priorities with attention to detail.
• Strong judgment, discretion, and professionalism.
• Service-oriented mindset with an "above or beneath nothing" attitude.