Immigration Office Operations Coordinator

Immigration Office Operations Coordinator

Location: Moga, Punjab (Near Dr. Kaura Nursing Home)
Company: Can-X Immigration (Head Office in Canada)
Position Type: Full-Time
Salary: ₹20,000 – ₹25,000 per month (Negotiable for highly capable candidates)

About Can-X Immigration

Can-X Immigration is a professional immigration consultancy with an associated head office in Canada. We provide complete immigration solutions including:

• Canadian Work Permits
• LMIA Applications
• Spousal Sponsorships
• Open Work Permits
• Permanent & Temporary Residence Pathways
• Visitor Visas for Canada, USA, UK, Australia, Schengen Countries & New Zealand

We are expanding our operations in Moga and are seeking a highly responsible, intelligent, and proactive professional to oversee office coordination and immigration file processing.

Position Overview

This is a key leadership and coordination role in our Moga office.

The selected candidate will be responsible for:

• Overseeing all ongoing immigration applications
• Managing documentation and file processing
• Supervising internal office workflow
• Monitoring staff performance and discipline
• Reporting directly and confidentially to the business owner (based in Canada)

We are looking for someone who can independently manage day-to-day operations, ensure deadlines are never missed, and maintain the highest level of professionalism and client care.

Key Responsibilities

Immigration File & Application Management

• Review and verify client documents for accuracy and completeness
• Coordination for immigration applications for Canada and other countries
• Track application timelines and ensure no deadlines are missed
• Maintain organized digital filing systems
• Communicate daily with the Canadian head office regarding case updates

Office Operations & Staff Coordination

• Oversee daily office activities and workflow
• Monitor staff attendance, punctuality, and discipline
• Ensure proper handling of all client inquiries and walk-ins
• Assign tasks appropriately and ensure efficient file processing
• Identify operational issues and propose solutions
• Prevent client mismanagement or delay in services

Reporting & Confidential Oversight

• Provide regular status reports on all active cases
• Inform management of any delays, errors, or operational concerns
• Maintain strict confidentiality in reporting
• Observe staff conduct and report any serious concerns professionally
• Ensure compliance with company standards and ethical practices

Client Handling & Service Quality

• Track client visits and inquiry records
• Ensure high-quality client communication and follow-up
• Maintain professional standards in all interactions
• Ensure transparency and accountability in office dealings

Ideal Candidate Profile

We are looking for someone who is:

• Smart, active, and highly organized
• Detail-oriented and deadline-driven
• Capable of independent decision-making
• Strong in coordination and communication
• Honest, responsible, and discreet
• Comfortable reporting directly to senior management

Job Requirements

• Minimum Bachelor’s Degree (Required)
• Strong written English skills (IELTS equivalent ~6 bands preferred)
• Excellent computer skills (MS Office, document management, online portals)
• Strong documentation and file handling ability
• Ability to manage multiple tasks simultaneously
• Must be based near Moga

Prior experience in immigration consultancy is preferred but not mandatory for highly capable candidates.

Why Join Us?

• Direct coordination with Canada head office
• Leadership-level responsibility
• Growth opportunity within the company
• Performance-based salary negotiation for outstanding candidates
• Stable, professional work environment

How to Apply

Interested candidates should submit their detailed resume via Indeed email.

Only serious applicants looking for long-term career growth should apply.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Immigration Office Operations Coordinator: 1 year (Preferred)

Language:

• English (Preferred)

Location:

• Moga, Punjab (Preferred)

Work Location: In person