Import Export Documentation Executive

We are looking for a detail-oriented professional with hands-on experience in import–export documentation and sales coordination to support our domestic and international business operations.

Key Responsibilities

Export & Import Documentation

• Prepare and verify pre-shipment and post-shipment export documents (Invoice, Packing List, B/L, COO, Shipping Bill, Drawback, RoDTEP, EPCG, etc.)
• Handle LC documentation, amendments, and compliance

• Coordinate with freight forwarders, liners, and courier agencies until receipt of original documents

• Prepare import documents and support bank closure formalities

• Handle Bill of Entry, Shipping Bill approvals, and discrepancy resolution

Banking, Forex & Compliance

• Coordinate with banks for foreign remittance closures (BRCs) and inward remittance queries

• Work closely with Forex, Accounts, ECGC, and Insurance departments

• Ensure ECGC applications, renewals, and export insurance compliance

• Liaise with customs authorities for clarifications when required

Customer & Sales Coordination

• Coordinate with overseas buyers post-shipment for document approval and delivery

• Prepare export invoices, proforma invoices etc.

• Support sales team with order processing and customer communication

Domestic Documentation

• Prepare E-invoices, E-way bills, and inter-company invoices

• Assist with purchase orders and internal billing coordination

• Support dispatch documentation and customer communication

Internal Coordination & Support

• Coordinate with Design, Production, Accounts, and Marketing teams

• Maintain accurate records and documentation

• Support management with documentation and reporting as required

Required Skills:

• Experience in Import–Export documentation (Engineering / Manufacturing preferred)

• Working knowledge of LCs, Incoterms, ECGC, RoDTEP, EPCG

• Familiar with banking, forex, and customs procedures

• Good communication and coordination skills

• Detail-oriented and process driven

Qualification:

• Any degree with Import–Export / Logistics / International Business

• 2–5 years of relevant experience

Why Join Us

• Exposure to international markets

• Stable manufacturing organization

• Opportunity to work closely with senior management

• Long-term growth and learning

Job Type: Full-time

Pay: ₹216,000.00 - ₹360,000.00 per year

Benefits:

• Provident Fund

Work Location: In person