IN-ISP-Fiscal Admin. Assist.

Short Description

To

serve as a civilian employee of the Indiana State Police whose primary

responsibility is to prepare and process travel requests and vouchers, advise

Department employees on travel rules & regulations, and process all utility

payments for the Dept.

Complete Description

Job Duties:

• Process
  
  

travel requests for approval.

• Process
  
  

all travel vouchers for reimbursement.

• Serve
  
  

as liaison between Department and IDOA Travel Section.

• Stay
  
  

current on all travel rules and regulations.

• Advise
  
  

Department employees on travel rules and regulations.

• Prepare
  
  

daily deposit.

• Process
  
  

all utility payments.

• Complete
  
  

and tabulate travel vouchers.

• Enter
  
  

travel into Encompass Financial system to reimburse Department personnel

for travel.

• Review
  
  

all in-state and out-of-state travel requests for accuracy.

• Process
  
  

all registrations thru travel cards or Encompass Financial System.

• Process
  
  

emergency travel.

• Process
  
  

travel card monthly payment.

• Make
  
  

direct payments to motels/hotels for training and lodging.

• Respond
  
  

to inquiries from Department personnel regarding travel rules.

• Troubleshoot
  
  

with IDOA Travel to resolve any travel-related issues.

• Assist
  
  

Department employees in completing travel vouchers correctly.

• Process
  
  

all utility payments.

• Book
  
  

flights and hotels thru the travel agency website.

• Process
  
  

checks thru the remote deposit system.

• Enter
  
  

accurate accounting entries into the Encompass AR module.

• Perform
  
  

Job Qualifications

other duties as required.

• Must
  
  

be a high school graduate or equivalent G.E.D.

• Must
  
  

be able to apply basic accounting and math skills.

• Knowledge
  
  

of bookkeeping and auditing.

• Ability
  
  

to acquire knowledge of Department functions and procedures.

• Ability
  
  

to deal with and solve problems.

• Ability
  
  

to calculate and accurately compile data.

• Ability
  
  

to work with computerized word processing, spreadsheets, databases and

software.

• Ability
  
  

to operate and maintain office equipment to include copy machine,

calculator, computers and transcribers.

• Ability
  
  

to maintain confidentiality.

• Ability
  
  

to work under pressure and successfully function in a stressful

environment

• Ability
  
  

to interpret and apply rules, regulations and guidelines.

• Must
  
  

be able to access, input and retrieve information using a calculator and

computer.

• Ability
  
  

to communicate effectively, both verbally and in writing.

• Must
  
  

be able to organize, file and retrieve information.

• Must
  
  

be able to proofread documents with accuracy.

• Must
  
  

be able to work with minimal supervision, prioritize work and meet

deadlines.

Skills

SkillRequired / DesiredAmountof ExperienceExpertise RatingMoveHigh school diploma or GED.RequiredPrior experience working as an admin. processing travel reservations, processing payments, etc.Required6MonthsBasic Accounting & bookkeeping skillsRequired6MonthsStrong attention to detail and accuracyRequiredStrong organizational and time management skillsRequiredPrior working exp. with word processing, managing spreadsheets, databases and financial software.RequiredGood communication skills, both orally and in writing.Required

Questions

Question 1

Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?

Question 2

What is your candidates email address?

Question 3

Where does your candidate currently reside (City & State)?

Question 4

If selected for engagement, your candidates hourly Pay Rate must be ***/hour. The Provider Markup for this position is 32%. Do you agree to these requirements?

Question 5

Position is on-site, Monday through Friday from 8am to 4:30pm, 37.5H/week. Does candidate accept this requirement?

Agency Interview Type

In person only

Work Arrangement

Onsite