In-Person Executive & Operations Assistant

Job Overview
We are seeking an energetic and highly organized In-Person Executive & Operations Assistant to support our leadership team and ensure the smooth functioning of daily office operations. This vital role combines executive administrative support with hands-on operational management, providing a dynamic environment where proactive problem-solving and exceptional communication skills are essential. The ideal candidate will thrive in a fast-paced setting, demonstrating a passion for efficiency, attention to detail, and a friendly, professional demeanor. This paid position offers an exciting opportunity to contribute directly to organizational success while developing a broad skill set in office management and project coordination. Responsibilities

• Provide comprehensive executive support by managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Serve as the front desk ambassador, greeting visitors, answering multi-line phone systems with professionalism, and maintaining excellent phone etiquette.
• Oversee daily office operations including filing, data entry, document proofreading, transcription, and general clerical tasks to ensure organizational efficiency.
• Assist with event planning and logistics for meetings, workshops, or company functions, coordinating venues, materials, and catering as needed.
• Manage bookkeeping responsibilities using QuickBooks or similar software, including invoicing, expense tracking, and basic bookkeeping duties.
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks across teams.
• Maintain office supplies inventory, organize files (both digital and physical), and ensure the office environment is tidy and welcoming.
• Utilize computer literacy skills across Microsoft Office applications and Google Workspace to prepare presentations, reports, and correspondence.
• Handle confidential information with discretion while providing exceptional customer service to internal teams and external partners. Experience
• Proven experience in administrative roles such as executive assistant or personal assistant within an office environment.
• Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail.
• Strong organizational skills with the ability to streamline processes and improve workflow.
• Experience with event planning and project coordination is highly desirable.
• Proficiency in office management software including Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Docs, Sheets), QuickBooks, and DocuSign.
• Excellent typing speed along with transcription skills; capable of proofreading documents accurately.
• Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar is preferred.
• Exceptional communication skills combined with professional phone etiquette and customer service orientation.
• Previous office experience involving clerical tasks such as filing, data entry, and front desk responsibilities will be advantageous. This role offers a vibrant work environment where your organizational talents will shine! Join us to be a key player in creating an efficient workspace that supports our team’s success every day!

Pay: $22.00 - $28.00 per hour

Work Location: Hybrid remote in DeSoto, TX 75115