In Person Executive & Personal Assistant

Executive Assistant / Personal Assistant (In-Person, Local Only)

Local / In-Person (no relocation)
Starting at $3,500/month
Compensation increases after 90-day probation based on performance

Job Summary

We are seeking a high-level Executive/Personal Assistant who operates with excellence, discretion, and ownership. This role supports both business and personal operations and requires someone who can step into a fast-moving environment and bring order, clarity, and calm.

This is a supportive, behind-the-scenes role for someone who naturally makes life run smoother. The right person is proactive, anticipates needs, and can be both hands-on when needed and hands-off when things are running well—keeping themselves productive without constant direction.

The schedule is flexible and part-time with fluctuating hours (some shorter days, some longer). This role is primarily in-person, with the opportunity for a future part-time remote option based on performance.

Our lifestyle is dynamic—we travel frequently, host often, and plans can shift quickly—so this role requires someone who is adaptable, steady, and thrives in an ever-changing environment.

Hours

Flexible schedule. Core working hours typically fall between 10/11 AM – 5/7 PM, depending on workload and priorities.

Duties

• Actively monitor and scan all key platforms to ensure organization, accuracy, and alignment—flagging anything that requires leadership attention.
• Email inboxes
• Mail sorting, scanning, saving, and digital filing
• Ramp, Bill.com
• Slack, Mighty Networks
• Bank accounts and finance tracking sheets
• Instagram
• Notion, Craft, and calendars
• Manage and organize inboxes; draft and send emails
• Maintain calendars, scheduling, and reminders
• Track finances, pull statements, and maintain organized records
• Update addresses, accounts, and internal systems/databases
• Book travel and coordinate logistics
• Run local errands (must have reliable transportation)
• Assist with events and general administrative support
• Organize Google Drive, files, and documents
• Account & Access Management: Manage passwords, logins, and secure access across platforms
• Software & Subscription Management: Track tools, seats, and active subscriptions

Requirements

• Highly organized with strong attention to detail
• Proactive and resourceful; anticipates needs before being asked
• Able to create calm, order, and structure in a fast-paced environment
• Comfortable being both self-directed and easily directed
• Keeps themselves productive without needing constant oversight
• Strong communicator who keeps all parties aligned and informed
• Emotionally mature with a high level of discretion and confidentiality
• Flexible and adaptable; able to adjust day-to-day and handle last-minute changes
• Thrives in a lifestyle where travel, hosting, and spontaneity are common
• Self-starter who takes full ownership of responsibilities
• Tech-comfortable and able to learn new systems quickly
• Reliable, dependable, and consistent in follow-through
• Must have reliable transportation

Next Steps

If your resume is selected and we reach out, the following will be required prior to scheduling an interview:

• Take this free personality test and submit your results:
• https://www.16personalities.com/free-personality-test
• Submit a short video explaining why you’re a great fit for this rolePlease note: These steps are required before moving forward in the interview process.Growth

This role is designed to grow. Higher compensation and expanded responsibilities will be offered after the 90-day probation period based on performance.

Pay: From $42,000.00 per year

Benefits:

• Flexible schedule

Work Location: In person