Independent Front Office Assistant

Job Overview
We are seeking a proactive and organized Independent Front Office Assistant to join our dynamic team. This role is vital in ensuring smooth daily operations at the front desk, providing exceptional customer support, and managing administrative tasks with efficiency and professionalism. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a welcoming environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace atmosphere.

Duties

• Greet visitors and clients warmly, ensuring a positive first impression of the office environment
• Manage multi-line phone systems, directing calls accurately and professionally
• Handle front desk responsibilities including check-ins, appointment scheduling, and visitor sign-in procedures
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks using Microsoft Office and Google Workspace applications with precision and speed
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping
• Assist with calendar management and scheduling for staff and executives to optimize office efficiency
• Provide excellent customer service by addressing inquiries promptly and courteously
• Maintain office supplies inventory and coordinate procurement as needed
• Proofread correspondence, reports, and other documents to ensure accuracy and professionalism

Requirements

• Proven experience in office management or administrative support roles with clerical responsibilities
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or similar accounting software for bookkeeping tasks
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Strong phone etiquette skills along with experience managing multi-line phone systems
• Demonstrated attention to detail through proofreading and data entry tasks
• Ability to manage time efficiently while handling multiple priorities simultaneously
• Personal assistant or executive support experience is a plus but not required
• Prior office experience involving filing, calendar management, and customer support is preferred

Join us as an Independent Front Office Assistant where your energy, organizational talent, and dedication will help create a seamless office experience. We value your contribution and provide a supportive environment where you can grow your administrative expertise while making a meaningful impact every day.

Pay: $16.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person